Finding the right words to communicate effectively is crucial, especially when you want to convey information in a caring, thoughtful, and personal way. The phrase “This is to inform you” can sometimes sound impersonal or formal, but with a little creativity, you can share information while also making the recipient feel valued.
In this article, we’ll explore 30 alternative ways to say “This is to inform you,” each designed to bring warmth and care to your message. Whether you’re drafting an email to a colleague or crafting a personal message, these phrases will help your communication feel more empathetic and sincere.
What Does “This Is to Inform You” Mean?
The phrase “This is to inform you” is a formal way of letting someone know about specific information. It is often used in professional settings to introduce important updates or notifications. While it’s clear and direct, it can come across as stiff or detached. That’s why finding alternative ways to phrase this message can help make it sound more considerate and engaging.
Is It Professional/Polite to Say “This Is to Inform You”?
In professional contexts, “This is to inform you” can be polite and neutral, but it lacks warmth and may seem somewhat distant. It is widely accepted in formal writing but might feel less personable in more casual or customer-focused communication. If you want to make your message sound more approachable and considerate, exploring alternatives is a good idea.
Advantages or Disadvantages
Advantages:
- Directness: It gets straight to the point.
- Clarity: There’s no ambiguity about the purpose of the message.
- Professionalism: In formal settings, it maintains a professional tone.
Disadvantages:
- Impersonal: It may sound robotic or too formal.
- Lacks warmth: It doesn’t engage the reader emotionally.
- Limited impact: May fail to capture the reader’s attention effectively.
List of Alternatives:
- I wanted to let you know
- Just a quick note to inform you
- I’d like to update you on…
- I’m writing to let you know
- I’d like to bring to your attention…
- Please be advised…
- For your information…
- Just to keep you in the loop…
- I wanted to make sure you’re aware of…
- I’d like to bring something to your attention…
- I’m reaching out to inform you…
- I wanted to update you on…
- Just a heads up…
- I just wanted to let you know…
- I thought you should know…
- Just wanted to fill you in on…
- I wanted to keep you informed about…
- This is to notify you…
- Please note…
- I just wanted to make you aware…
- I thought I’d bring this to your attention…
- I wanted to pass along…
- Allow me to inform you…
- I’d like to let you know that…
- Just to keep you posted…
- I’m reaching out to let you know…
- This message is to inform you…
- I would like to bring your attention to…
- I’d like to make you aware of…
- I’m sending this to inform you…
1. “I wanted to let you know”
Meaning: This phrase is a warm, more personal alternative.
Definition: It expresses a desire to inform someone in a softer, less formal manner.
Detailed Explanation: This phrase is often used to preface a piece of information in a way that feels less stiff and more conversational.
Scenario Example: “I wanted to let you know that we’ve updated the schedule for next week’s meeting.”
Best Use: It works well in both professional and casual conversations where a touch of personalization is needed.
Tone: Friendly and approachable.
2. “Just a quick note to inform you”
Meaning: This phrase communicates the intent to deliver information, but in a lighter, less formal way.
Definition: A less rigid approach to letting someone know something important.
Detailed Explanation: Often used in emails or quick messages, it softens the delivery of the information.
Scenario Example: “Just a quick note to inform you that the meeting has been rescheduled for tomorrow.”
Best Use: Ideal for emails or short messages.
Tone: Polite and friendly.
3. “I’d like to update you on…”
Meaning: A way to offer an update without sounding too formal.
Definition: It implies that you’re sharing something new or important.
Detailed Explanation: Commonly used when delivering news or updates in both personal and professional settings.
Scenario Example: “I’d like to update you on the progress of your application.”
Best Use: Useful for project or task updates.
Tone: Informal yet respectful.
4. “I’m writing to let you know”
Meaning: A formal but softer alternative to directly saying “I’m informing you.”
Definition: This introduction is typically used in formal communication, especially when an email or letter is being sent.
Detailed Explanation: It’s a courteous way to communicate a message without appearing too stiff or cold.
Scenario Example: “I’m writing to let you know that we’ve received your inquiry and are processing it.”
Best Use: Professional emails or letters.
Tone: Respectful and formal.
5. “I’d like to bring to your attention…”
Meaning: A way of suggesting the importance of the information you’re about to provide.
Definition: This expression is used to highlight an issue or piece of information that requires attention.
Detailed Explanation: It’s often used when something needs to be noted or acted upon.
Scenario Example: “I’d like to bring to your attention the updated policy regarding vacation days.”
Best Use: When the information is important and needs careful attention.
Tone: Respectful and serious.
6. “Please be advised…”
Meaning: A formal way of informing someone about something.
Definition: This phrase is often used in professional or legal contexts.
Detailed Explanation: It’s slightly more detached than other alternatives, but still polite.
Scenario Example: “Please be advised that the office will be closed on Friday for a holiday.”
Best Use: Formal notices or business communications.
Tone: Formal and neutral.
7. “For your information…”
Meaning: A neutral, factual way of sharing information.
Definition: A commonly used phrase to share details without giving any particular emphasis.
Detailed Explanation: This phrase is often used when sharing useful but non-urgent information.
Scenario Example: “For your information, the meeting has been moved to a new location.”
Best Use: Informal or formal updates.
Tone: Neutral and informative.
8. “Just to keep you in the loop…”
Meaning: A more casual, friendly way to provide information.
Definition: This expression is used to make the recipient feel included in an ongoing conversation or process.
Detailed Explanation: It’s less formal and often used in business settings when keeping others informed.
Scenario Example: “Just to keep you in the loop, we’ve finalized the design for the new project.”
Best Use: Team updates or casual workplace communication.
Tone: Casual and inclusive.
9. “I wanted to make sure you’re aware of…”
Meaning: This conveys the intent to ensure the person knows something important.
Definition: A way to preface sharing information that you feel the recipient should know.
Detailed Explanation: This approach feels considerate, as it emphasizes the importance of the recipient being in the know.
Scenario Example: “I wanted to make sure you’re aware of the change in the deadline for the report.”
Best Use: When it’s important to ensure understanding.
Tone: Thoughtful and caring.
10. “I’d like to bring something to your attention…”
Meaning: A way to inform someone about an important matter that may require attention or action.
Definition: Used for highlighting something that needs to be noticed.
Detailed Explanation: Common in formal communications, especially when something requires a response.
Scenario Example: “I’d like to bring something to your attention regarding your upcoming presentation.”
Best Use: When you need the recipient to act on the information.
Tone: Professional but gentle.
11. “I’m reaching out to inform you…”
Meaning: A friendly way to open a conversation or communication.
Definition: A softer approach to introducing the information.
Detailed Explanation: This phrase is often used in emails or messages to make communication feel less formal.
Scenario Example: “I’m reaching out to inform you about the new policy changes.”
Best Use: Email or personal communication.
Tone: Friendly and approachable.
12. “I wanted to update you on…”
Meaning: A personal way of sharing information, often used in informal settings.
Definition: A phrase that suggests the information is an update rather than a formal notification.
Detailed Explanation: This phrase can be used when you want to keep someone in the loop about ongoing changes or progress.
Scenario Example: “I wanted to update you on the status of your application.”
Best Use: Personal or casual business updates.
Tone: Friendly and casual.
13. “Just a heads up…”
Meaning: A very casual, informal way to give someone information.
Definition: A phrase used to let someone know about something, typically in advance.
Detailed Explanation: This phrase is commonly used to prepare someone for upcoming news or changes.
Scenario Example: “Just a heads up, we’ll need to reschedule our meeting tomorrow.”
Best Use: Informal updates or alerts.
Tone: Casual and friendly.
14. “I just wanted to let you know…”
Meaning: A casual and soft way to convey information.
Definition: Often used in both formal and informal settings to convey news or updates.
Detailed Explanation: A gentle preface to sharing important or personal information.
Scenario Example: “I just wanted to let you know that your order has shipped.”
Best Use: Casual business or personal updates.
Tone: Warm and approachable.
Read More: Other Ways to Say “It Was Nice Talking to You” (With Examples)
15. “I thought you should know…”
Meaning: A conversational way to provide important information.
Definition: This phrase implies that the information is important or relevant to the recipient.
Detailed Explanation: It carries an implication of thoughtfulness and consideration for the person’s need to know.
Scenario Example: “I thought you should know that we’ve changed our office hours.”
Best Use: When you want to make someone feel informed without being overly formal.
Tone: Casual and considerate.
16. “Just wanted to fill you in on…”
Meaning: A casual way to provide someone with additional information.
Definition: Often used when you are sharing the latest developments.
Detailed Explanation: This expression is friendly and approachable, commonly used when updating someone on an ongoing situation.
Scenario Example: “Just wanted to fill you in on the changes we made to the marketing plan.”
Best Use: Informal or friendly business updates.
Tone: Casual and easy-going.
17. “I wanted to keep you informed about…”
Meaning: A formal but still caring way to keep someone updated.
Definition: It emphasizes your intention to ensure the recipient remains in the know.
Detailed Explanation: Often used when providing necessary updates that are relevant for the recipient.
Scenario Example: “I wanted to keep you informed about the progress of your request.”
Best Use: Professional updates or formal communications.
Tone: Polite and considerate.
18. “This is to notify you…”
Meaning: A more formal and structured way to give notice.
Definition: A more rigid or official version of “I want to inform you.”
Detailed Explanation: Common in legal or corporate environments where formality is required.
Scenario Example: “This is to notify you that the office will be closed for the holiday.”
Best Use: Legal or official notices.
Tone: Formal and direct.
19. “Please note…”
Meaning: A polite, somewhat formal way to alert someone to something important.
Definition: Often used when you want the person to pay attention to specific information.
Detailed Explanation: This phrase is simple and direct, typically used in written communication.
Scenario Example: “Please note that the meeting time has been moved to 3 PM.”
Best Use: Official memos, emails, and notifications.
Tone: Neutral and professional.
20. “I just wanted to make you aware…”
Meaning: A softer, more personal way to deliver information.
Definition: A gentle approach to making someone aware of something important.
Detailed Explanation: This phrase indicates care and consideration, making the communication feel less formal and more human.
Scenario Example: “I just wanted to make you aware of the new changes to our company policies.”
Best Use: Casual workplace communication or personal updates.
Tone: Thoughtful and approachable.
21. “I thought I’d bring this to your attention…”
Meaning: A polite and conversational way to inform someone.
Definition: A phrase that indicates you’re offering helpful or important information.
Detailed Explanation: It carries a tone of helpfulness, suggesting that the recipient may find the information useful.
Scenario Example: “I thought I’d bring this to your attention before it becomes an issue.”
Best Use: Helpful updates in both professional and informal settings.
Tone: Polite and considerate.
22. “I wanted to pass along…”
Meaning: A friendly, informal way to share information with someone.
Definition: A phrase that indicates you’re passing on information that you think the person should know.
Detailed Explanation: This expression is often used in more casual communication, but it can also be used in professional emails.
Scenario Example: “I wanted to pass along the schedule for the next project meeting.”
Best Use: Informal messages or casual business communication.
Tone: Friendly and approachable.
23. “Allow me to inform you…”
Meaning: A slightly more formal and respectful way of delivering information.
Definition: A polite, respectful way to begin a statement of information.
Detailed Explanation: This phrase often conveys a tone of authority and professionalism, while still sounding polite.
Scenario Example: “Allow me to inform you of the updated policy regarding vacation days.”
Best Use: Formal or official communication.
Tone: Respectful and authoritative.
24. “I’d like to let you know that…”
Meaning: A polite and neutral way to share information.
Definition: A soft introduction to important or new information.
Detailed Explanation: It conveys respect and ensures the recipient knows you’re about to deliver something important.
Scenario Example: “I’d like to let you know that the deadline for submissions has been extended.”
Best Use: Emails, notifications, and formal updates.
Tone: Neutral and polite.
25. “Just to keep you posted…”
Meaning: A casual, informal way to keep someone updated.
Definition: A friendly, ongoing update that ensures the person is informed.
Detailed Explanation: Often used to share ongoing information or updates that are still developing.
Scenario Example: “Just to keep you posted, we’re still waiting on approval from the team.”
Best Use: Casual or informal updates in personal or work communication.
Tone: Casual and friendly.
26. “I’m reaching out to let you know…”
Meaning: A friendly and conversational way to convey information.
Definition: It is often used when you want to connect and inform someone personally.
Detailed Explanation: This phrase carries a tone of outreach and is common in emails or messages to let others know something important.
Scenario Example: “I’m reaching out to let you know about a scheduling conflict.”
Best Use: Friendly professional or personal communication.
Tone: Warm and informal.
27. “This message is to inform you…”
Meaning: A formal and direct phrase used to communicate important information.
Definition: A clear, structured way to introduce information.
Detailed Explanation: Often seen in official announcements or notifications.
Scenario Example: “This message is to inform you that your request has been processed.”
Best Use: Official notifications or formal announcements.
Tone: Formal and neutral.
28. “I would like to bring your attention to…”
Meaning: A formal way to direct someone’s focus toward something important.
Definition: A polite and respectful way to notify someone of important information.
Detailed Explanation: This phrase is used to highlight something that requires attention.
Scenario Example: “I would like to bring your attention to the new regulations that have been implemented.”
Best Use: Official or formal notifications.
Tone: Professional and respectful.
29. “I’d like to make you aware of…”
Meaning: A courteous way to inform someone of something.
Definition: A formal but polite way of ensuring the recipient knows about something.
Detailed Explanation: This phrase ensures that the recipient is informed in a clear and polite manner.
Scenario Example: “I’d like to make you aware of the upcoming changes to our company policy.”
Best Use: Formal professional communication.
Tone: Formal and polite.
30. “I’m sending this to inform you…”
Meaning: A straightforward and professional way to notify someone of something important.
Definition: A clear, direct way of providing information in written form.
Detailed Explanation: This phrase is often used in emails or official correspondence.
Scenario Example: “I’m sending this to inform you that your application has been approved.”
Best Use: Formal communication, especially for official or important updates.
Tone: Professional and neutral.
Conclusion
Effective communication is all about conveying your message in a way that resonates with the recipient. By using alternatives to “This is to inform you,” you can add warmth, care, and empathy to your communications. These 30 phrases offer a wide range of options for any situation, allowing you to choose the one that best fits the tone and context of your message.
Theo Jay is a skilled writer and editor with a passion for perfecting the written word. With a strong background in both creative and technical writing, Theo brings a unique approach to grammar and language, blending precision with creativity.
