Finding the right words to express care and thoughtfulness can make a significant difference in how your message is received. Whether you’re writing to a friend, colleague, or loved one, choosing alternatives to “just so you know” can help your words feel warmer and more meaningful. This article explores 30 alternative phrases, their meanings, best uses, and the tone they convey, so you can communicate with empathy and clarity.
What Does “Just So You Know” Mean?
“Just so you know” is a phrase often used to share information, offer context, or prepare someone for what’s coming. While it’s a neutral and versatile expression, the tone can sometimes feel impersonal or even brusque. That’s why finding alternatives can help you tailor your message to the situation and the relationship.
Is It Professional/Polite to Say “Just So You Know”?
Yes, it can be professional and polite when used appropriately. However, the tone depends on context and delivery. In formal settings, consider using more polished alternatives like “For your information” or “As a heads-up.” In casual conversations, warmer options like “Thought you’d want to know” can soften your approach.
Advantages and Disadvantages of Saying “Just So You Know”
Advantages
- It’s concise and straightforward.
- Works in casual and formal settings.
- Helps introduce information or context.
Disadvantages
- May come across as indifferent or curt.
- Lacks emotional warmth.
- Might not suit all audiences or scenarios.
30 Alternatives to “Just So You Know”
Here’s a complete list of alternatives. Each is explored with meanings, examples, and usage tips.
- For Your Information
- Thought You’d Want to Know
- As a Heads-Up
- Wanted to Let You Know
- Just to Keep You in the Loop
- I’d Like You to Be Aware
- This Might Be Useful to Know
- Sharing This for Your Benefit
- In Case You’re Curious
- Here’s a Quick Update
- Just to Keep You Updated
- So You’re Aware
- Passing This Along
- As a Friendly Reminder
- It’s Worth Mentioning
- You Might Find This Helpful
- In Case You Didn’t Know
- To Bring This to Your Attention
- As a Quick Note
- Just Putting This Out There
- To Fill You In
- For Your Awareness
- Thought It Might Be Worth Sharing
- FYI (For Your Information)
- Simply Wanted to Mention
- Just Keeping You Posted
- For Reference
- Something to Keep in Mind
- So You’re Not Surprised
- Just Wanted to Say
1. For Your Information
Meaning: A formal way to share details that might be important.
Definition: Used to present information without expectations or implications.
Detailed Explanation: This phrase is professional and concise, suitable for workplace communication or formal emails.
Scenario Example: “For your information, the meeting has been rescheduled to 3 PM.”
Best Use: When addressing colleagues or clients.
Tone: Neutral, formal.
2. Thought You’d Want to Know
Meaning: A thoughtful way to offer information.
Definition: Suggests that the shared detail is relevant or important to the recipient.
Detailed Explanation: Adds a personal touch, making it ideal for casual conversations.
Scenario Example: “Thought you’d want to know that the tickets are selling fast.”
Best Use: Friendly updates.
Tone: Warm, conversational.
3. As a Heads-Up
Meaning: A casual alert about something upcoming or relevant.
Definition: Used to prepare someone for a future event or outcome.
Detailed Explanation: Commonly used to ensure someone isn’t caught off guard.
Scenario Example: “As a heads-up, the road might be closed tomorrow morning.”
Best Use: Everyday interactions.
Tone: Informal, friendly.
4. Wanted to Let You Know
Meaning: A personal way to introduce information.
Definition: Suggests you’re intentionally sharing something important to the recipient.
Detailed Explanation: This phrase conveys care and thoughtfulness, often used in close relationships.
Scenario Example: “I wanted to let you know that I’ve made some changes to the schedule.”
Best Use: When sharing updates or news with a warm tone.
Tone: Empathetic, conversational.
5. Just to Keep You in the Loop
Meaning: Ensures the recipient is updated on relevant developments.
Definition: Implies inclusivity by providing necessary information.
Detailed Explanation: Frequently used in collaborative environments to foster teamwork.
Scenario Example: “Just to keep you in the loop, we’re finalizing the report by Friday.”
Best Use: Team settings and group projects.
Tone: Friendly, inclusive.
6. I’d Like You to Be Aware
Meaning: A formal and direct way to share information.
Definition: Implies the shared detail is significant for the recipient.
Detailed Explanation: Suited for important updates where clarity is essential.
Scenario Example: “I’d like you to be aware that changes to the policy will take effect next month.”
Best Use: Professional or serious discussions.
Tone: Formal, respectful.
7. This Might Be Useful to Know
Meaning: Suggests the information could benefit the recipient.
Definition: Adds a layer of utility to the shared message.
Detailed Explanation: Helps emphasize the value of the information without assumptions.
Scenario Example: “This might be useful to know: the deadline has been extended.”
Best Use: Sharing practical or time-sensitive details.
Tone: Considerate, helpful.
8. Sharing This for Your Benefit
Meaning: Indicates that the information is intended to help the recipient.
Definition: Positions the message as supportive or advantageous.
Detailed Explanation: Often used in contexts where the recipient’s understanding is crucial.
Scenario Example: “Sharing this for your benefit: there’s a free webinar on Friday about this topic.”
Best Use: Educational or advisory settings.
Tone: Thoughtful, supportive.
9. In Case You’re Curious
Meaning: A lighthearted way to introduce additional details.
Definition: Suggests the information is optional but interesting.
Detailed Explanation: Works well in informal exchanges to engage the recipient.
Scenario Example: “In case you’re curious, the new restaurant downtown is getting great reviews.”
Best Use: Casual conversations or non-essential updates.
Tone: Playful, engaging.
10. Here’s a Quick Update
Meaning: Offers a concise overview of new information.
Definition: Highlights brevity and relevance in sharing updates.
Detailed Explanation: Commonly used in workplace settings for efficiency.
Scenario Example: “Here’s a quick update: we’ve met the project goals for this quarter.”
Best Use: Brief check-ins or progress reports.
Tone: Professional, succinct.
11. Just to Keep You Updated
Meaning: A friendly way to provide ongoing information.
Definition: Emphasizes the continuity of updates, keeping someone informed.
Detailed Explanation: Useful for maintaining transparency in collaborative settings.
Scenario Example: “Just to keep you updated, the event planning is ahead of schedule.”
Best Use: Regular updates in both personal and professional settings.
Tone: Warm, considerate.
12. So You’re Aware
Meaning: Ensures the recipient is informed about a particular situation.
Definition: Suggests the information is relevant and important.
Detailed Explanation: Often used to provide context or highlight potential implications.
Scenario Example: “So you’re aware, the company policy on remote work has been revised.”
Best Use: Formal notifications or important updates.
Tone: Neutral, informative.
13. Passing This Along
Meaning: Indicates you’re relaying information from another source.
Definition: Positions the message as something worth sharing, not necessarily originating from you.
Detailed Explanation: Common in professional communication to convey updates or announcements.
Scenario Example: “I’m passing this along: the client requested a change in the timeline.”
Best Use: Forwarding messages or updates.
Tone: Neutral, efficient.
14. As a Friendly Reminder
Meaning: A gentle way to nudge someone about something important.
Definition: Used to prevent forgetfulness without sounding pushy.
Detailed Explanation: Strikes a balance between helpfulness and subtlety.
Scenario Example: “As a friendly reminder, the proposal is due tomorrow at noon.”
Best Use: Deadline or event reminders.
Tone: Gentle, polite.
15. It’s Worth Mentioning
Meaning: Highlights that the information is significant enough to share.
Definition: Adds emphasis to the value or importance of the detail.
Detailed Explanation: Often used to draw attention to overlooked points.
Scenario Example: “It’s worth mentioning that the earlier version had a typo in the figures.”
Best Use: Drawing attention to critical details.
Tone: Considerate, professional.
Read More: Other Ways to Say ‘Have a Good Evening’ (With Examples)
16. You Might Find This Helpful
Meaning: Suggests that the information could be of value to the recipient.
Definition: Frames the message as a helpful tip or suggestion.
Detailed Explanation: Works well in advisory or supportive contexts.
Scenario Example: “You might find this helpful: the system has a built-in shortcut for that task.”
Best Use: Offering advice or tips.
Tone: Encouraging, supportive.
17. In Case You Didn’t Know
Meaning: Points out information that the recipient might have missed.
Definition: Used to fill knowledge gaps in a respectful manner.
Detailed Explanation: Can sound casual or formal depending on the context.
Scenario Example: “In case you didn’t know, the store offers a discount for students.”
Best Use: Filling in missing details.
Tone: Informative, neutral.
18. To Bring This to Your Attention
Meaning: A formal way to highlight important information.
Definition: Indicates the need for the recipient to focus on or acknowledge the detail.
Detailed Explanation: Often used in professional or official correspondence.
Scenario Example: “I wanted to bring this to your attention: there’s a discrepancy in the report.”
Best Use: Serious matters requiring acknowledgment.
Tone: Formal, serious.
19. As a Quick Note
Meaning: A brief and casual introduction to shared information.
Definition: Suggests the detail is supplementary but potentially useful.
Detailed Explanation: Ideal for adding minor details without interrupting the flow of a conversation.
Scenario Example: “As a quick note, the parking lot will be closed tomorrow morning.”
Best Use: Sharing minor updates.
Tone: Casual, friendly.
20. Just Putting This Out There
Meaning: A casual way to share information without expectations.
Definition: Frames the information as optional but worth considering.
Detailed Explanation: Often used in informal conversations or brainstorming sessions.
Scenario Example: “Just putting this out there: we could move the meeting to next week if needed.”
Best Use: Suggesting ideas or sharing non-urgent information.
Tone: Relaxed, conversational.
21. To Fill You In
Meaning: A conversational way to update someone on details they might have missed.
Definition: Suggests providing relevant information to bring the recipient up to speed.
Detailed Explanation: Often used in casual or semi-formal conversations to ensure inclusivity.
Scenario Example: “Just to fill you in, the team has decided to finalize the project by Friday.”
Best Use: Casual updates or brief summaries.
Tone: Friendly, inclusive.
22. For Your Awareness
Meaning: A formal way to ensure someone is informed.
Definition: Indicates the information is provided for acknowledgment, not necessarily action.
Detailed Explanation: Frequently used in business or official communications to share updates.
Scenario Example: “For your awareness, the client requested a revision to the design.”
Best Use: Professional notifications.
Tone: Neutral, formal.
23. Thought It Might Be Worth Sharing
Meaning: Expresses that the information could be valuable or interesting to the recipient.
Definition: Adds a thoughtful touch to the act of sharing details.
Detailed Explanation: Suited for informal or friendly exchanges where the information is optional.
Scenario Example: “I thought it might be worth sharing that there’s a new tool available for this task.”
Best Use: Sharing interesting or helpful information.
Tone: Thoughtful, casual.
24. FYI (For Your Information)
Meaning: A shorthand, professional way to introduce relevant information.
Definition: Used to provide context or updates without much elaboration.
Detailed Explanation: While efficient, it can sometimes feel curt, so tone matters.
Scenario Example: “FYI: The meeting time has been changed to 2 PM.”
Best Use: Quick updates in professional or casual settings.
Tone: Neutral, concise.
25. Simply Wanted to Mention
Meaning: A soft and polite way to introduce a topic or share information.
Definition: Suggests the information is optional but could be useful.
Detailed Explanation: Helps in presenting details without pressure or urgency.
Scenario Example: “I simply wanted to mention that there’s a free seminar on Friday.”
Best Use: Gentle reminders or suggestions.
Tone: Warm, considerate.
26. Just Keeping You Posted
Meaning: A casual way to provide ongoing updates.
Definition: Suggests the speaker values keeping the recipient informed.
Detailed Explanation: Often used in close relationships or team environments.
Scenario Example: “Just keeping you posted: the shipment should arrive by tomorrow.”
Best Use: Informal updates with friends or colleagues.
Tone: Friendly, approachable.
27. For Reference
Meaning: Indicates that the information might be useful for future consideration.
Definition: Provides context or supplementary details for the recipient to refer to.
Detailed Explanation: Often used in formal or semi-formal communication to support understanding.
Scenario Example: “For reference, here’s the link to the original proposal.”
Best Use: Providing background information.
Tone: Neutral, professional.
28. Something to Keep in Mind
Meaning: A gentle way to emphasize a detail worth remembering.
Definition: Suggests the information could be important later.
Detailed Explanation: Effective for reminders or advice without appearing forceful.
Scenario Example: “Something to keep in mind: the weather might delay the event.”
Best Use: Cautionary notes or reminders.
Tone: Thoughtful, advisory.
29. So You’re Not Surprised
Meaning: A kind way to prepare someone for an upcoming situation.
Definition: Ensures the recipient won’t be caught off guard by new developments.
Detailed Explanation: Implies care and foresight in sharing the information.
Scenario Example: “So you’re not surprised, there might be some changes to the schedule.”
Best Use: Preparing someone for unexpected events.
Tone: Caring, empathetic.
30. Just Wanted to Say
Meaning: A soft and open way to share information or thoughts.
Definition: Introduces details or sentiments without sounding formal.
Detailed Explanation: Works well for both casual updates and heartfelt messages.
Scenario Example: “I just wanted to say how much I appreciate your support.”
Best Use: Personal or informal expressions.
Tone: Warm, personal.
Conclusion
Using thoughtful alternatives to “just so you know” allows you to express care and intention in your communication. Whether you’re sharing updates, preparing someone for changes, or simply connecting, these phrases let you adjust your tone and approach to match the context. From formal work settings to casual conversations, you now have a versatile toolkit for making your words resonate.
Lexy Summer is a talented writer with a deep passion for the art of language and storytelling. With a background in editing and content creation, Lexy has honed her skills in crafting clear, engaging, and grammatically flawless writing.
