Effective communication is essential, whether you’re writing a formal email or delivering an important message. Finding the right words can make all the difference in how your message is received. Using alternatives to “This is to inform you” helps make your communication feel more personal, thoughtful, and engaging, all while maintaining professionalism. In this article, we will explore 30 ways to express the same message, ensuring that you can convey your information in a warm and considerate manner.
What Does “This Is to Inform You” Mean?
“This is to inform you” is a formal phrase often used to convey information or notify someone about something important. It serves as an introductory statement to communicate facts or updates clearly. However, there are many other ways to express this sentiment, depending on the context and tone you wish to convey.
Is It Professional/Polite to Say “This Is to Inform You”?
While the phrase “This is to inform you” is professional, it can sometimes sound too stiff or impersonal. In situations where you want to sound more approachable, empathetic, or considerate, opting for a softer or more personable alternative may be more effective. Understanding the tone and purpose of your communication can help you choose the right phrase.
Advantages and Disadvantages of Using “This Is to Inform You”
Advantages:
- Clarity: It is straightforward and leaves little room for ambiguity.
- Formality: It maintains a professional tone in official communication.
Disadvantages:
- Lack of warmth: The phrase can sound distant or cold, which may not be ideal in sensitive or informal situations.
- Overuse: Frequent use can make your communication feel robotic or formulaic.
Synonyms for This Is to Inform You:
- I Wanted to Let You Know
- Please Be Aware
- Just to Update You
- For Your Information (FYI)
- I Thought You Should Know
- I’d Like to Inform You
- Just So You Know
- I Would Like to Bring to Your Attention
- Kindly Note
- I’d Like to Make You Aware
- I Would Like to Let You Know
- This Is to Notify You
- I Am Bringing This to Your Attention
- I Wanted to Make You Aware
- Just a Heads Up
- I Wish to Inform You
- I Am Writing to Notify You
- Please Take Note
- I Just Wanted to Inform You
- I Am Here to Inform You
- Allow Me to Inform You
- I’m Letting You Know
- Just To Keep You Informed
- I Would Like to Notify You
- For Your Consideration
- I Just Wanted to Let You Know
- I Am Honored to Inform You
- It Is My Pleasure to Inform You
- I Would Like to Advise You
- I Would Like to Notify You
1. I Wanted to Let You Know
Meaning: A casual, yet still professional way to introduce information.
Definition: This phrase indicates that you are informing someone, but in a more personal and friendly manner.
Scenario Example: “I wanted to let you know that the meeting has been rescheduled.”
Best Use: Use it in situations where you want to maintain a light tone without losing professionalism.
Tone: Friendly and informal.
2. Please Be Aware
Meaning: A polite and direct way to highlight important information.
Definition: This phrase suggests that the recipient should pay attention to the information being shared.
Scenario Example: “Please be aware that the office will be closed tomorrow.”
Best Use: Perfect for urgent or important notifications.
Tone: Neutral and professional.
3. Just to Update You
Meaning: A relaxed and gentle way to share information.
Definition: This phrase indicates that you are providing new or additional information.
Scenario Example: “Just to update you, the report has been completed.”
Best Use: Great for providing updates on ongoing projects or statuses.
Tone: Casual and friendly.
4. For Your Information (FYI)
Meaning: A straightforward way to share information without expecting an immediate response.
Definition: Often used in emails to provide information without urgency.
Scenario Example: “For your information, the event has been postponed until next week.”
Best Use: Ideal for sharing non-urgent updates or background information.
Tone: Neutral and formal.
5. I Thought You Should Know
Meaning: A more conversational way to share important information.
Definition: This phrase implies that the information is worth sharing because it’s relevant to the person you’re addressing.
Scenario Example: “I thought you should know that the deadline has been extended.”
Best Use: Use in situations where the recipient might appreciate the information.
Tone: Casual and considerate.
6. I’d Like to Inform You
Meaning: A polite and somewhat formal alternative.
Definition: This phrase is still formal but slightly warmer than “This is to inform you.”
Scenario Example: “I’d like to inform you that your application has been approved.”
Best Use: Suitable for formal emails and official announcements.
Tone: Professional and courteous.
7. Just So You Know
Meaning: A friendly, easygoing way to provide information.
Definition: This phrase is typically used in casual settings to gently share information.
Scenario Example: “Just so you know, the meeting has been moved to 3 PM.”
Best Use: Use it in informal communication or when you don’t need to sound overly formal.
Tone: Casual and conversational.
8. I Would Like to Bring to Your Attention
Meaning: A formal way to make someone aware of an important issue.
Definition: This phrase conveys a sense of importance while still being polite.
Scenario Example: “I would like to bring to your attention that the policy has changed.”
Best Use: Ideal for more formal or serious communications.
Tone: Formal and polite.
9. Kindly Note
Meaning: A polite, slightly formal way to alert someone to important information.
Definition: This phrase is typically used when the information is something the recipient needs to pay attention to.
Scenario Example: “Kindly note that the report is due by Friday.”
Best Use: Perfect for formal or business communication.
Tone: Respectful and polite.
10. I’m Writing to Inform You
Meaning: A formal phrase often used in professional emails.
Definition: This phrase indicates the purpose of the communication is to convey information.
Scenario Example: “I’m writing to inform you that the event has been rescheduled.”
Best Use: Suitable for formal correspondence, such as official notices or business emails.
Tone: Formal and professional.
11. I’d Like to Make You Aware
Meaning: A polite way of indicating that you are providing someone with relevant information.
Definition: This phrase shows a sense of responsibility in informing the recipient.
Scenario Example: “I’d like to make you aware of the upcoming changes to the schedule.”
Best Use: Useful when you want to emphasize the importance of the information.
Tone: Professional and considerate.
12. I Would Like to Let You Know
Meaning: A slightly more personal and informal way to inform someone.
Definition: A warm, approachable way of sharing information.
Scenario Example: “I would like to let you know that the report is now available for review.”
Best Use: Ideal for conveying updates in a professional yet approachable manner.
Tone: Warm and friendly.
13. This Is to Notify You
Meaning: A formal alternative to convey a more official tone.
Definition: A straightforward phrase indicating that the message is intended to notify the recipient of something.
Scenario Example: “This is to notify you that your application has been received.”
Best Use: Suitable for formal, business-related communication.
Tone: Formal and neutral.
14. I Am Bringing This to Your Attention
Meaning: A slightly more engaging way to point out something important.
Definition: This phrase emphasizes that the recipient should take note of the information.
Scenario Example: “I am bringing this to your attention because it’s important for the upcoming project.”
Best Use: Ideal for highlighting information that requires the recipient’s focus.
Tone: Engaging and professional.
15. I Wanted to Make You Aware
Meaning: A personal and polite way to share information.
Definition: This phrase conveys a sense of care in ensuring the recipient is informed.
Scenario Example: “I wanted to make you aware that we have a team meeting tomorrow morning.”
Best Use: Best for casual yet professional contexts.
Tone: Personal and polite.
16. Just a Heads Up
Meaning: A casual, friendly way to provide someone with a brief notice.
Definition: This phrase is often used to provide a quick update or alert someone to something.
Scenario Example: “Just a heads up, we might need to reschedule our meeting.”
Best Use: Perfect for informal communications or when you want to sound approachable.
Tone: Casual and informal.
17. I Wish to Inform You
Meaning: A formal way of stating your intention to communicate information.
Definition: This phrase conveys a sense of intention, emphasizing that the message is purposeful.
Scenario Example: “I wish to inform you that the meeting has been canceled.”
Best Use: Suitable for formal, official communication, such as notifications and announcements.
Tone: Formal and courteous.
18. I Am Writing to Notify You
Meaning: A clear, formal phrase that specifies the purpose of the communication.
Definition: This phrase is often used in written communication to directly convey the intent to notify.
Scenario Example: “I am writing to notify you about the updated office policies.”
Best Use: Ideal for emails and formal letters.
Tone: Formal and direct.
19. Please Take Note
Meaning: A polite yet slightly assertive way to emphasize information.
Definition: This phrase is used to encourage the recipient to pay close attention to the details being shared.
Scenario Example: “Please take note that the office will be closed for the holidays.”
Best Use: Best for formal notifications where the recipient needs to act on the information.
Tone: Polite and direct.
20. I Just Wanted to Inform You
Meaning: A casual, friendly way to inform someone of something.
Definition: This phrase softens the formality of information sharing and adds a personal touch.
Scenario Example: “I just wanted to inform you that the team lunch is scheduled for next Friday.”
Best Use: Best for casual, non-urgent updates.
Tone: Casual and conversational.
21. I Am Here to Inform You
Meaning: A formal way to let someone know that you are providing them with information.
Definition: This phrase highlights your role in providing the necessary details.
Scenario Example: “I am here to inform you that the project deadline has been extended.”
Best Use: Suitable for formal, authoritative communication.
Tone: Professional and authoritative.
22. Allow Me to Inform You
Meaning: A polite and formal way of offering information.
Definition: This phrase adds a respectful tone while making the statement sound more gracious.
Scenario Example: “Allow me to inform you that the meeting will start at 10 AM sharp.”
Best Use: Ideal for situations where you want to sound polite and respectful.
Tone: Formal and respectful.
23. I’m Letting You Know
Meaning: A simple and informal way to share information.
Definition: A straightforward phrase that makes the communication feel more conversational.
Scenario Example: “I’m letting you know that the report is ready for your review.”
Best Use: Suitable for more casual or personal communication.
Tone: Informal and friendly.
24. Just To Keep You Informed
Meaning: A phrase that implies the recipient should stay updated.
Definition: It indicates that you are providing ongoing updates about a situation.
Scenario Example: “Just to keep you informed, the project is progressing as scheduled.”
Best Use: Ideal for sharing regular updates or tracking progress.
Tone: Neutral and professional.
25. I Would Like to Notify You
Meaning: A formal and courteous way to inform someone.
Definition: A polite expression that conveys the intent to notify the recipient.
Scenario Example: “I would like to notify you that your application has been successfully submitted.”
Best Use: Useful for formal business communication and notifications.
Tone: Formal and courteous.
26. For Your Consideration
Meaning: A polite and slightly formal way of suggesting someone should take the information into account.
Definition: This phrase encourages the recipient to reflect on the information provided.
Scenario Example: “For your consideration, I have attached the revised contract.”
Best Use: Best for situations where the recipient may need to act on or reflect upon the information.
Tone: Professional and considerate.
27. I Just Wanted to Let You Know
Meaning: A casual and thoughtful way of sharing information.
Definition: This phrase softens the delivery of the message, making it more personal and less formal.
Scenario Example: “I just wanted to let you know that your meeting request has been approved.”
Best Use: Ideal for casual or informal communication where warmth is needed.
Tone: Warm and friendly.
28. I Am Honored to Inform You
Meaning: A respectful and formal phrase used to convey good news.
Definition: This phrase conveys a sense of honor or privilege in delivering the information.
Scenario Example: “I am honored to inform you that you have been selected for the position.”
Best Use: Perfect for formal or congratulatory communication.
Tone: Respectful and formal.
29. It Is My Pleasure to Inform You
Meaning: A formal and polite way to share information.
Definition: This phrase suggests that the sender is pleased to share the information.
Scenario Example: “It is my pleasure to inform you that your request has been approved.”
Best Use: Ideal for formal and positive updates.
Tone: Polite and formal.
30. I Would Like to Advise You
Meaning: A formal way to offer guidance or advice.
Definition: This phrase is often used when the information is more of a recommendation or a piece of advice.
Scenario Example: “I would like to advise you that the best course of action is to delay the project.”
Best Use: Suitable for advisory or directive communication.
Tone: Professional and thoughtful.
Conclusion
Choosing the right way to say “This is to inform you” can elevate the tone of your communication. Whether you want to be formal, casual, or empathetic, using alternative phrases can make your messages more engaging, clear, and thoughtful.
By considering the context and the relationship with the recipient, you can find the best phrase that suits the situation, ensuring that your message is received warmly and effectively.
Also Read For Information:
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30 Other Ways to Say ‘I Will Keep You Posted’ (With Examples)
30 Other Ways to Say ‘I Wish You the Best’ (With Examples)
Lexy Summer is a talented writer with a deep passion for the art of language and storytelling. With a background in editing and content creation, Lexy has honed her skills in crafting clear, engaging, and grammatically flawless writing.
