When it comes to writing professional messages, finding the right words to convey care and thoughtfulness can make all the difference. Using alternatives to “please note” can help your message feel more personal and empathetic, which is especially valuable in business communication. Here, we’ll explore 30 unique ways to say “please note” that add a touch of warmth, making your communications stand out.
What Does “Please Note” Mean?
“Please note” is a formal way of directing attention to something important in a message, often used in emails, reports, or announcements. It’s typically used to highlight details that require particular focus or awareness. However, using alternative phrases can communicate this message with added empathy and care, helping to build positive relationships and convey professionalism.
Is It Professional or Polite to Say “Please Note”?
Yes, “please note” is both professional and polite. It’s widely accepted in business and formal communication, helping convey essential details without being overly direct. That said, using alternatives can enhance the tone of your communication, showing attentiveness and respect for the reader.
Advantages and Disadvantages of Saying “Please Note”
Advantages of Saying “Please Note”
- Clear and Direct – Draws quick attention to important info.
- Professional Tone – Polite and formal, suitable for various settings.
- Efficient Attention Grabber – Briefly signals key points without excess text.
- Polite and Courteous – Adds a touch of respect, maintaining a positive tone.
- Versatile – Works across emails, reports, presentations, etc.
Disadvantages of Saying “Please Note”
- Lacks Warmth – Can feel impersonal in friendly contexts.
- Common and Overused – May sound repetitive or unoriginal, especially in formal writing.
Synonyms for “Please Note”
- For Your Awareness
- Kindly Be Advised
- Just a Heads Up
- Please Keep in Mind
- Important to Note
- Bear in Mind
- Worth Noting
- Just a Reminder
- Kindly Remember
- Allow Me to Draw Your Attention
- This Is to Inform You
- Let It Be Known
- Take Note
- For Your Information
- Let Me Remind You
- Pay Attention To
- Be Advised
- Here’s a Quick Reminder
- Mark This Point
- Please Be Aware
- Just So You Know
- Remember That
- This Is Worth Noting
- Take Into Account
- Notably
- On a Related Note
- Consider This
- Simply a Reminder
- As a Side Note
- With This in Mind
1. For Your Awareness
Definition: A phrase used to bring attention to details that are relevant to the reader.
Meaning: This phrase politely indicates that the reader should take note of certain information.
Detailed Explanation: “For your awareness” serves as a gentle reminder without implying urgency. It’s best suited for providing information that’s useful but not immediately critical.
Scenario Examples:
- “For your awareness, the meeting has been rescheduled to 3 PM.”
- “For your awareness, the updated guidelines will be released next week.”
Best Use: Use this when you want to offer information passively, ensuring the reader is informed without pressure.
Tone: Friendly, informative, and polite.
2. Kindly Be Advised
Definition: A respectful way to inform someone about something they should know.
Meaning: This phrase is often used to politely request attention to a specific point or update.
Detailed Explanation: “Kindly be advised” adds an element of courtesy, which can help in maintaining a polite tone in formal communications.
Scenario Examples:
- “Kindly be advised that our office will be closed next Friday.”
- “Kindly be advised that there may be a delay in processing requests.”
Best Use: Ideal for updates or announcements that affect the reader.
Tone: Respectful and formal.
3. Just a Heads Up
Definition: A casual way to notify someone about something in advance.
Meaning: This phrase offers advance notice about a situation or detail, usually with a conversational tone.
Detailed Explanation: “Just a heads up” is a relaxed phrase, adding approachability to messages. It’s best used when addressing someone you know well or when formal language isn’t necessary.
Scenario Examples:
- “Just a heads up, there might be heavy traffic on your way to the venue.”
- “Just a heads up, the project timeline has been slightly adjusted.”
Best Use: Appropriate for semi-formal or informal messages where friendliness is preferred.
Tone: Casual and friendly.
4. Please Keep in Mind
Definition: A gentle reminder for someone to be aware of something.
Meaning: This phrase prompts the reader to remember important information.
Detailed Explanation: “Please keep in mind” is effective for highlighting reminders or considerations without being too direct.
Scenario Examples:
- “Please keep in mind that the report is due by end-of-day Thursday.”
- “Please keep in mind that office hours will vary next week.”
Best Use: Useful in reminders or general notices.
Tone: Courteous and considerate.
5. Important to Note
Definition: A phrase used to emphasize essential details.
Meaning: This alternative implies that the information is significant and should not be overlooked.
Detailed Explanation: “Important to note” signals priority information, making it suitable for details that the reader should remember.
Scenario Examples:
- “It’s important to note that the training session requires prior registration.”
- “Important to note: Any late submissions may not be accepted.”
Best Use: Ideal when emphasizing priority information.
Tone: Direct yet polite.
6. Bear in Mind
Definition: A phrase suggesting the reader should remember or consider something.
Meaning: This phrase invites the reader to retain the information in their thoughts.
Detailed Explanation: “Bear in mind” is slightly informal and works well in friendly or casual communications.
Scenario Examples:
- “Bear in mind that certain items may take longer to ship.”
- “Bear in mind that office protocols may differ during peak seasons.”
Best Use: Best in reminders that need a gentle tone.
Tone: Casual and conversational.
7. Worth Noting
Definition: A phrase that highlights the importance of certain information.
Meaning: This phrase suggests that the information is valuable and should be acknowledged.
Detailed Explanation: “Worth noting” is useful for pointing out details that aren’t immediately urgent but still require attention. It’s subtle yet effective for professional settings.
Scenario Examples:
- “It’s worth noting that all documents need approval by Friday.”
- “Worth noting: This offer expires at the end of the month.”
Best Use: Ideal for adding emphasis without sounding too forceful.
Tone: Professional, gentle reminder.
8. Just a Reminder
Definition: A friendly nudge to recall specific information.
Meaning: A phrase that serves as a gentle prompt without being overly direct.
Detailed Explanation: “Just a reminder” is informal and ideal for casual settings or semi-formal communication, especially for information the reader may already know.
Scenario Examples:
- “Just a reminder, the deadline for submissions is this Friday.”
- “Just a reminder, our holiday schedule will affect office hours.”
Best Use: Appropriate for repeat information or when following up.
Tone: Friendly and approachable.
9. Kindly Remember
Definition: A polite way to ensure someone keeps specific information in mind.
Meaning: This alternative maintains politeness while making the request clear.
Detailed Explanation: “Kindly remember” is a courteous alternative that fits well in formal emails, adding a touch of warmth to standard messaging.
Scenario Examples:
- “Kindly remember to submit your time sheets by Thursday.”
- “Kindly remember that the dress code will be in effect for the event.”
Best Use: Perfect for gentle reminders in formal communication.
Tone: Polite and respectful.
10. Allow Me to Draw Your Attention
Definition: A formal phrase that signals an important point to consider.
Meaning: A phrase that directs the reader’s focus to specific details.
Detailed Explanation: “Allow me to draw your attention” is suitable for formal documents or emails, as it politely commands focus on essential information.
Scenario Examples:
- “Allow me to draw your attention to the updated policy guidelines.”
- “Allow me to draw your attention to the changes in project timelines.”
Best Use: Best used in formal or professional correspondence.
Tone: Formal and respectful.
11. This Is to Inform You
Definition: A clear statement that provides specific information directly.
Meaning: A phrase indicating the purpose of the message is purely informative.
Detailed Explanation: “This is to inform you” is straightforward and appropriate for formal notifications where clarity is more important than tone.
Scenario Examples:
- “This is to inform you that maintenance will be conducted over the weekend.”
- “This is to inform you that your request has been approved.”
Best Use: Effective in official or formal notifications.
Tone: Neutral and informative.
12. Let It Be Known
Definition: A formal way to emphasize the information being shared.
Meaning: Suggests that the following information is crucial and should be widely recognized.
Detailed Explanation: “Let it be known” adds a formal flair and can be helpful in official announcements or public statements.
Scenario Examples:
- “Let it be known that all employees are expected to follow the new protocol.”
- “Let it be known that any late entries will not be accepted.”
Best Use: Appropriate for firm, official statements.
Tone: Formal and assertive.
13. Take Note
Definition: A concise way to ask someone to pay attention to specific information.
Meaning: A direct phrase that indicates the information is worth noticing.
Detailed Explanation: “Take note” is an effective way to draw attention without being overly wordy. It’s succinct and useful in both formal and semi-formal settings.
Scenario Examples:
- “Take note that the meeting room has changed to Room B.”
- “Take note of the updated timelines for project deliverables.”
Best Use: Ideal for straightforward notices or announcements.
Tone: Direct and neutral.
14. For Your Information
Definition: A phrase used to share details without requiring action.
Meaning: Provides relevant information that may be of interest.
Detailed Explanation: “For your information” is great for informative messages that don’t require a response but are helpful for the reader to know.
Scenario Examples:
- “For your information, our team will be unavailable this Friday.”
- “For your information, the system upgrade is scheduled for next week.”
Best Use: Perfect for updates that are purely informational.
Tone: Informative and neutral.
15. Let Me Remind You
Definition: A courteous way of reiterating information for emphasis.
Meaning: A polite way of ensuring the reader recalls the information.
Detailed Explanation: “Let me remind you” brings a friendly tone to the reminder, showing that you’re gently reinforcing a message.
Scenario Examples:
- “Let me remind you that the deadline is approaching soon.”
- “Let me remind you of our team’s vacation policy.”
Best Use: Effective in follow-up reminders or polite nudges.
Tone: Polite and friendly.
16. Pay Attention To
Definition: A phrase that emphasizes the importance of focusing on specific details.
Meaning: Directs the reader’s focus to information that requires careful consideration.
Detailed Explanation: “Pay attention to” is a strong, straightforward prompt useful in both formal and informal communications, encouraging readers to be mindful of details.
Scenario Examples:
- “Pay attention to the changes in the schedule for next week.”
- “Pay attention to the requirements listed in the contract.”
Best Use: Works well in instructions or reminders.
Tone: Direct and instructional.
17. Be Advised
Definition: A professional phrase used to convey important information.
Meaning: Signals that the following details should be regarded with attention.
Detailed Explanation: “Be advised” is commonly used in official or legal contexts, delivering information with a tone of formality and importance.
Scenario Examples:
- “Be advised that the office will be closed for maintenance on Friday.”
- “Be advised of the upcoming changes to the policy.”
Best Use: Suitable for official or legal communications.
Tone: Formal and authoritative.
18. Here’s a Quick Reminder
Definition: A phrase to gently reinforce prior information.
Meaning: Serves as a casual prompt to recall specific information.
Detailed Explanation: “Here’s a quick reminder” is light-hearted and easygoing, perfect for friendly follow-ups or reiterations in semi-formal settings.
Scenario Examples:
- “Here’s a quick reminder that the team meeting is tomorrow at 9 AM.”
- “Here’s a quick reminder to review the draft by Monday.”
Best Use: Best for follow-ups or casual settings.
Tone: Casual and friendly.
19. Mark This Point
Definition: A prompt to take special note of a specific item or detail.
Meaning: This phrase asks the reader to mentally highlight important information.
Detailed Explanation: “Mark this point” emphasizes key details, making it ideal for situations where something should stand out among other information.
Scenario Examples:
- “Mark this point: all submissions must be in by 5 PM.”
- “Mark this point in the report for future reference.”
Best Use: Effective for lists or documents with multiple points.
Tone: Emphatic and clear.
20. Please Be Aware
Definition: A polite request to acknowledge specific information.
Meaning: Encourages the reader to keep the information in mind.
Detailed Explanation: “Please be aware” is a gentle and considerate phrase that implies the information is of moderate importance and worthy of attention.
Scenario Examples:
- “Please be aware that our hours will change next week.”
- “Please be aware of the upcoming changes to your schedule.”
Best Use: Ideal for formal reminders or notifications.
Tone: Polite and formal.
21. Just So You Know
Definition: A casual way to share information for the reader’s reference.
Meaning: Conveys that the following information is intended to keep the reader informed.
Detailed Explanation: “Just so you know” is friendly and informal, perfect for providing updates or minor details without sounding too serious.
Scenario Examples:
- “Just so you know, the office party is next Friday.”
- “Just so you know, the files are available in the shared folder.”
Best Use: Great for informal or casual conversations.
Tone: Informal and friendly.
22. Remember That
Definition: A straightforward prompt to recall specific information.
Meaning: A brief phrase to ensure the reader keeps certain details in mind.
Detailed Explanation: “Remember that” is clear and direct, perfect for reminders where concise wording is preferred.
Scenario Examples:
- “Remember that the report is due by Monday.”
- “Remember that the final edits must be submitted by Friday.”
Best Use: Suitable for quick reminders or lists.
Tone: Direct and clear.
23. This Is Worth Noting
Definition: A phrase suggesting that the information has particular importance.
Meaning: Emphasizes that the details deserve special attention.
Detailed Explanation: “This is worth noting” is mildly assertive and works well in both formal and informal communications.
Scenario Examples:
- “This is worth noting: all employees must log in using the new system.”
- “This is worth noting for future reference.”
Best Use: Great for highlighting essential points.
Tone: Professional and attentive.
24. Take Into Account
Definition: A polite request to include specific information in consideration.
Meaning: Encourages the reader to factor in details when making decisions.
Detailed Explanation: “Take into account” implies that the details should be considered as part of a larger context or decision.
Scenario Examples:
- “Please take into account the revised budget when making adjustments.”
- “Take into account the additional requirements outlined in the policy.”
Best Use: Effective in formal communication where decisions are required.
Tone: Professional and considerate.
25. Notably
Definition: A concise way to highlight important details.
Meaning: Indicates that the information is worth special attention.
Detailed Explanation: “Notably” is often used in formal documents to highlight details without adding excessive emphasis.
Scenario Examples:
- “Notably, the report includes additional data on the latest trends.”
- “Notably, the project has exceeded initial expectations.”
Best Use: Appropriate for highlighting significant points in writing.
Tone: Formal and brief.
26. On a Related Note
Definition: A casual transition to information that’s connected but slightly different.
Meaning: Introduces information that’s associated with the main topic.
Detailed Explanation: “On a related note” smoothly bridges main points to related details, often used in meetings or conversations.
Scenario Examples:
- “On a related note, remember that we have new guidelines to follow.”
- “On a related note, next quarter’s goals will be announced soon.”
Best Use: Great for informal or semi-formal communication.
Tone: Casual and conversational.
27. Consider This
Definition: A suggestion to take certain information into thoughtful consideration.
Meaning: Implies that the reader should give specific thought to the details provided.
Detailed Explanation: “Consider this” is a prompt to reflect, suitable for both formal and informal situations, where thoughtfulness is required.
Scenario Examples:
- “Consider this when finalizing the project timeline.”
- “Consider this: additional resources may be available if needed.”
Best Use: Ideal for reflective or advisory contexts.
Tone: Thoughtful and guiding.
28. Simply a Reminder
Definition: A phrase for gentle, non-urgent prompts.
Meaning: Reinforces previous information with a soft tone.
Detailed Explanation: “Simply a reminder” is light and well-suited for reminders that aren’t pressing but still require acknowledgment.
Scenario Examples:
- “Simply a reminder, our next team meeting is on Thursday.”
- “Simply a reminder to complete the feedback survey.”
Best Use: Useful in polite, non-urgent reminders.
Tone: Friendly and unobtrusive.
29. As a Side Note
Definition: Introduces supplementary information without overshadowing the main message.
Meaning: A phrase that suggests the information is additional yet relevant.
Detailed Explanation: “As a side note” is relaxed and ideal for supporting details that enhance understanding.
Scenario Examples:
- “As a side note, all files will be available for download.”
- “As a side note, we’re planning a team lunch next week.”
Best Use: Best for adding relevant information without a formal tone.
Tone: Casual and conversational.
30. With This in Mind
Definition: A closing statement that reinforces awareness of specific information.
Meaning: Encourages the reader to retain certain points moving forward.
Detailed Explanation: “With this in mind” wraps up details, encouraging readers to apply the information thoughtfully.
Scenario Examples:
- “With this in mind, we should approach the next steps cautiously.”
- “With this in mind, let’s move forward with the project.”
Best Use: Ideal for closing statements or reflective notes.
Tone: Thoughtful and conclusive.
Conclusion
These 30 alternatives to “Please Note” offer diverse ways to enhance your communication style, whether you’re sending a formal notification or a friendly reminder. Tailoring your phrasing can foster better relationships, encourage positive responses, and ensure clarity in every message. Use this list as a toolkit to choose the most fitting expression for each situation, and bring a touch of warmth and professionalism to all your communications.
Sam Hayes is an experienced writer and grammar enthusiast with a passion for helping others master the art of effective communication. With a focus on clarity and precision, Sam’s expertise spans from editing to creating informative content that educates and engages readers.
