Effective communication is all about finding the right words. “Please be advised” is a formal phrase often used in emails or written communication, but there are many other ways to convey the same message in a more personalized or direct manner.
Using these alternatives can make your communication feel more approachable and thoughtful, while still maintaining professionalism. Below are 30 alternative phrases to “Please be advised,” along with examples of when and how to use them.
What Does “Please Be Advised” Mean?
“Please be advised” is typically used to formally inform someone of something, often as a precursor to delivering important information or instructions. It’s a polite way to direct the reader’s attention to crucial details without sounding too abrupt.
Is It Professional/Polite to Say “Please Be Advised”?
While “Please be advised” is professional and polite, it can come across as somewhat stiff or distant. Depending on the context, using alternative phrases can soften the tone and make your message feel warmer or more conversational, without sacrificing professionalism.
Advantages and Disadvantages of “Please Be Advised”
Advantages:
- It maintains formality and professionalism.
- It directs attention to important information without being overly wordy.
Disadvantages:
- Can sound overly formal or impersonal in less formal communication.
- Repeated use might seem robotic or detached.
1. Please Take Note
Meaning: A direct way to ask someone to pay attention to a specific detail or piece of information.
Definition: A polite way to call attention to important information.
Detailed Explanation: This phrase is often used in formal communication but is more personal than “Please be advised.”
Scenario Example:
“Please take note that the meeting has been rescheduled to Friday at 10 AM.”
Best Use: In situations where you want to emphasize the importance of information clearly.
Tone: Professional and considerate.
2. Kindly Note
Meaning: A gentle request for the recipient to pay attention.
Definition: A polite way to highlight something important, often used in written communication.
Detailed Explanation: “Kindly note” is slightly softer than “Please be advised,” making it suitable for more personal or friendly professional settings.
Scenario Example:
“Kindly note that all requests for reimbursement must be submitted by the 15th.”
Best Use: When you need to convey important details courteously.
Tone: Polite, considerate, and professional.
3. Please Be Informed
Meaning: A formal way of notifying someone of important information.
Definition: Similar to “Please be advised,” but slightly less formal and more to the point.
Detailed Explanation: This phrase is direct, yet still polite. It’s commonly used in memos and formal correspondence.
Scenario Example:
“Please be informed that the office will be closed on Monday for the holiday.”
Best Use: In formal emails or written notices where you need to communicate a straightforward message.
Tone: Professional and neutral.
4. For Your Information
Meaning: A commonly used phrase to provide someone with important information.
Definition: Informal or formal phrase often used when delivering necessary details.
Detailed Explanation: This phrase is often used to give information without necessarily requiring a response.
Scenario Example:
“For your information, the application deadline has been extended to next Friday.”
Best Use: When you want to provide someone with important details without sounding too formal.
Tone: Neutral, polite, and informative.
5. Please Be Aware
Meaning: A phrase used to make someone aware of an important fact.
Definition: A polite way to call attention to something important that requires notice.
Detailed Explanation: Similar to “Please be advised,” but with a slightly more casual tone.
Scenario Example:
“Please be aware that the company policy on vacation requests has changed.”
Best Use: When informing someone of changes or important updates in a friendly, yet professional manner.
Tone: Clear, polite, and considerate.
6. I Wanted to Let You Know
Meaning: A more conversational, informal way to introduce important information.
Definition: Used to share news or information that might be of interest.
Detailed Explanation: This phrase softens the formality of the communication, making it feel more personal.
Scenario Example:
“I wanted to let you know that the deadline for submissions has been moved to the 25th.”
Best Use: In emails or messages where a less formal tone is appropriate.
Tone: Friendly, informal, and approachable.
7. Just a Heads Up
Meaning: A casual and friendly way to alert someone about important information.
Definition: Informal phrase used to provide a quick warning or update.
Detailed Explanation: This phrase is typically used in less formal communication, often when you need to give someone a quick reminder or notice.
Scenario Example:
“Just a heads up, the meeting location has changed to the third floor.”
Best Use: Perfect for casual emails or messages where you want to give a quick, friendly alert.
Tone: Casual, friendly, and conversational.
8. Please Take Into Consideration
Meaning: A slightly more formal way to request someone to consider something.
Definition: A polite phrase often used in written communication to ask someone to think about a matter.
Detailed Explanation: This phrase carries a tone of politeness and respect, making it appropriate for more formal communication.
Scenario Example:
“Please take into consideration that the budget report is due at the end of the month.”
Best Use: When you want to make someone think about an important detail or factor.
Tone: Formal, respectful, and professional.
9. I’d Like to Inform You
Meaning: A formal way to notify someone of important information.
Definition: A courteous way to share necessary details, often used in emails or official notices.
Detailed Explanation: This phrase is a formal way to introduce important news or information. It’s polite without being overly stiff.
Scenario Example:
“I’d like to inform you that your application has been successfully processed.”
Best Use: In situations where you want to maintain a formal but friendly tone while sharing news.
Tone: Formal, professional, and informative.
10. Please Be Cognizant
Meaning: A formal way to ask someone to be mindful or aware of something.
Definition: Used when you want to ensure someone understands and remembers important information.
Detailed Explanation: This phrase emphasizes the importance of being mindful and aware of a particular detail or issue.
Scenario Example:
“Please be cognizant that all requests must be submitted via the online form.”
Best Use: When conveying information that requires careful attention or consideration.
Tone: Formal, respectful, and thoughtful.
11. Kindly Be Aware
Meaning: A polite way to make someone aware of important information.
Definition: This phrase is a softer and more considerate way to inform someone about a matter.
Detailed Explanation: “Kindly be aware” is often used in formal settings when you need to ensure someone pays attention to an important detail or change.
Scenario Example:
“Kindly be aware that the office hours will be adjusted starting next week.”
Best Use: In formal communications when delivering a gentle reminder or change in details.
Tone: Polite, formal, and respectful.
12. Please Keep in Mind
Meaning: A reminder or request to remember something important.
Definition: A helpful phrase to ask someone to consider or remember something during decision-making or actions.
Detailed Explanation: It’s commonly used to remind someone of something essential that could impact their actions or understanding.
Scenario Example:
“Please keep in mind that all travel expenses need to be submitted by the 20th.”
Best Use: When you want to ensure someone remembers a key detail, especially during a process or decision-making.
Tone: Professional, considerate, and clear.
13. For Your Awareness
Meaning: A phrase used to notify someone of something important for them to know.
Definition: Similar to “For your information,” but with a slightly more formal tone.
Detailed Explanation: This is often used when the information provided might not require immediate action but is still important for the recipient to be aware of.
Scenario Example:
“For your awareness, the company’s annual report has been published and is available for review.”
Best Use: In cases where you’re sharing information that someone needs to know, but no immediate action is required.
Tone: Neutral, formal, and informative.
14. I Would Like to Alert You
Meaning: A phrase that emphasizes the importance of informing someone about a situation.
Definition: Used to call attention to something that may require the recipient’s immediate attention or action.
Detailed Explanation: This phrase has a slightly more urgent tone and is often used when there’s a need to warn or make someone aware of something critical.
Scenario Example:
“I would like to alert you that the deadline for project submission has been moved up.”
Best Use: When the information you’re sharing is time-sensitive or important enough to prompt action.
Tone: Formal, urgent, and serious.
15. Please Be Mindful
Meaning: A gentle reminder to be aware of or considerate about something.
Definition: Used to ask someone to think about something important in a way that’s thoughtful and respectful.
Detailed Explanation: “Please be mindful” conveys that the recipient should take care and pay attention to something, often in a more personal or reflective manner.
Scenario Example:
“Please be mindful that the presentation must be submitted by the end of the week.”
Best Use: In situations where you want someone to consider something important respectfully and thoughtfully.
Tone: Thoughtful, respectful, and polite.
16. I Would Like to Draw Your Attention
Meaning: A formal way to ask someone to focus on a particular matter or detail.
Definition: A polite, direct way to guide someone’s attention to something important.
Detailed Explanation: This phrase is formal and is typically used in professional settings to emphasize the importance of specific information.
Scenario Example:
“I would like to draw your attention to the recent changes in our payment policy.”
Best Use: When addressing formal communication or when you need to highlight a critical detail that requires focus.
Tone: Formal, professional, and respectful.
17. Allow Me to Inform You
Meaning: A formal way to introduce important information or announcements.
Definition: Often used in formal written communication to introduce a piece of information or news.
Detailed Explanation: This phrase is used to politely announce that you are about to provide someone with important details or news.
Scenario Example:
“Allow me to inform you that the project has been delayed due to unforeseen circumstances.”
Best Use: Ideal for formal notices, announcements, or when introducing important information.
Tone: Polite, formal, and professional.
18. Just So You Know
Meaning: A more casual phrase to let someone know something important.
Definition: An informal way to convey helpful or important information, often used in conversation or casual written communication.
Detailed Explanation: While less formal, this phrase is still polite and effective for giving someone a heads-up without sounding overly stiff.
Scenario Example:
“Just so you know, I’ll be out of the office tomorrow for a meeting.”
Best Use: Ideal for informal emails or messages where you want to share important information without using formal language.
Tone: Casual, friendly, and conversational.
19. I’d Like to Bring to Your Attention
Meaning: A formal way to notify someone about something significant.
Definition: A polite way to highlight an important piece of information that requires attention.
Detailed Explanation: This phrase is a formal way to direct someone’s focus to an important issue, task, or update.
Scenario Example:
“I’d like to bring to your attention that there will be a change in the work schedule next week.”
Best Use: In more formal or professional settings where you need to highlight key information.
Tone: Formal, professional, and polite.
Read More: Other Ways to Say “Thank You for Your Support” (With Examples)
20. Please Bear in Mind
Meaning: A polite way of asking someone to remember or consider something important.
Definition: A reminder to keep something in mind, often used in written or spoken communication.
Detailed Explanation: This phrase is typically used when you want someone to be mindful of a specific factor or consideration.
Scenario Example:
“Please bear in mind that all vacation requests must be submitted at least four weeks in advance.”
Best Use: When you want to ensure someone remembers or considers a particular point or detail.
Tone: Polite, respectful, and considerate.
21. Kindly Take Note
Meaning: A formal way to ask someone to pay attention to specific information.
Definition: A polite request for someone to take note or remember something important.
Detailed Explanation: This phrase is more polite and formal, often used in business or professional settings where it’s essential to highlight critical information.
Scenario Example:
“Kindly take note that all financial reports need to be submitted by the 30th of the month.”
Best Use: When delivering essential information that requires attention or action.
Tone: Formal, respectful, and professional.
22. Let Me Remind You
Meaning: A way to gently prompt someone to remember something important.
Definition: A polite reminder, often used to reiterate something that may have been forgotten.
Detailed Explanation: This phrase is often used in follow-up communication when you want to ensure that a crucial detail isn’t overlooked.
Scenario Example:
“Let me remind you that the conference call starts at 10 AM tomorrow.”
Best Use: In situations where a polite nudge is needed to help someone recall a detail or action.
Tone: Polite, considerate, and gentle.
23. I Want to Highlight
Meaning: A phrase used to draw attention to a specific piece of information or detail.
Definition: A way to emphasize important information, making it stand out to the reader.
Detailed Explanation: It’s often used when you want to ensure that someone notices or gives extra attention to an important aspect.
Scenario Example:
“I want to highlight the importance of submitting your documents on time.”
Best Use: In professional emails or presentations when emphasizing a key point.
Tone: Direct, clear, and professional.
24. Just a Reminder
Meaning: A casual way to bring attention to something that should be remembered.
Definition: A phrase used to gently remind someone of a task or event, often in informal or routine communication.
Detailed Explanation: This phrase can be used when you want to remind someone of an existing deadline or detail in a friendly, non-urgent way.
Scenario Example:
“Just a reminder, the team meeting is at 3 PM today.”
Best Use: When a casual reminder is needed in a non-urgent context.
Tone: Friendly, casual, and approachable.
25. Please Consider
Meaning: A polite way to ask someone to take something into account before making a decision or taking action.
Definition: A request for the recipient to give thought to something important.
Detailed Explanation: This phrase invites the reader to carefully evaluate something before moving forward, making it useful when offering a suggestion or presenting an option.
Scenario Example:
“Please consider the updated budget proposal before making any changes to the project plan.”
Best Use: When presenting options or information that requires careful thought or evaluation.
Tone: Polite, thoughtful, and professional.
26. Let Me Alert You
Meaning: A more urgent or direct way to inform someone of something critical.
Definition: A phrase used to provide a warning or inform someone about an important issue.
Detailed Explanation: This phrase carries a sense of urgency and is often used to convey an important update or news that requires the recipient’s immediate attention.
Scenario Example:
“Let me alert you that there has been a delay in shipping your order.”
Best Use: When providing time-sensitive information or warnings that need prompt attention.
Tone: Direct, serious, and urgent.
27. I Would Like to Point Out
Meaning: A way to emphasize a particular detail or fact that requires attention.
Definition: A phrase used to direct someone’s focus to something important or noteworthy.
Detailed Explanation: It’s a direct yet polite way of calling attention to something specific, often used in professional contexts to highlight key aspects.
Scenario Example:
“I would like to point out that the revised proposal is due by the end of this week.”
Best Use: When you want to draw attention to a particular aspect more formally or professionally.
Tone: Clear, polite, and formal.
28. Please Remember
Meaning: A straightforward request for someone to recall or keep something in mind.
Definition: A common reminder to ensure that a detail or action is not forgotten.
Detailed Explanation: This phrase is typically used when you want to make sure someone remembers an important fact or action.
Scenario Example:
“Please remember that all feedback must be submitted before the end of the day on Friday.”
Best Use: For important, simple reminders that need to be emphasized.
Tone: Clear, direct, and polite.
29. Please Keep in Mind
Meaning: A polite way to ask someone to remember or consider something.
Definition: A gentle request to ensure that a certain detail or aspect is thought about.
Detailed Explanation: This phrase is used when you want to ensure that someone does not overlook an important factor while making decisions or taking action.
Scenario Example:
“Please keep in mind that the office will be closed for the holidays next week.”
Best Use: When providing additional information that could influence someone’s actions or decisions.
Tone: Considerate, polite, and professional.
30. I’d Like to Make You Aware
Meaning: A formal way to inform someone of something important.
Definition: A courteous phrase to highlight information or updates that the recipient should know.
Detailed Explanation: This phrase is often used in formal communication when conveying news or updates that the recipient needs to be aware of.
Scenario Example:
“I’d like to make you aware that the company has launched a new benefits package.”
Best Use: When you need to formally inform someone of significant changes or updates.
Tone: Formal, professional, and polite.
Conclusion
In professional and personal communication, the way we phrase our messages matters. While “Please be advised” is a solid choice, using alternative phrases can help make your communication more dynamic and engaging. The alternatives above offer a variety of tones and levels of formality to suit your needs.
From formal phrases like “I’d like to make you aware” to more casual options like “Just a reminder,” these phrases allow you to deliver important information in a way that resonates with your audience.
Troy Finn is an avid writer and editor with a sharp focus on language clarity and precision. With years of experience helping both aspiring writers and seasoned professionals refine their work, Troy’s expertise lies in making complex ideas simple and impactful.
