Effective communication is key to maintaining strong and positive relationships, whether in the workplace or with loved ones. The way you phrase your messages can make a big difference in how your intentions come across. “Just so you know” is a common phrase, but sometimes, it may not fully convey the warmth, empathy, or thoughtfulness you want to express. In this article, we will explore 30 alternatives to “just so you know” that will help you sound more considerate and caring in your conversations.
What Does “Just So You Know” Mean?
“Just so you know” is a phrase used to introduce information that may not be urgent but is still worth sharing. It’s often used to preface something that the listener might need to be aware of, even if it doesn’t directly affect them right away. It’s a way of communicating facts, updates, or details without necessarily expecting an immediate reaction.
Is It Professional/Polite to Say “Just So You Know”?
While “just so you know” is generally neutral, it can sometimes come off as too casual in professional or formal settings. Depending on the context, it may be better to opt for a more polished or thoughtful alternative, especially when you want to ensure you come across as respectful and considerate.
Advantages and Disadvantages of Saying “Just So You Know”
Advantages:
- Clear communication: It’s a simple and straightforward way to share information.
- Non-intrusive: It doesn’t demand a response, allowing the recipient to process the information on their own time.
Disadvantages:
- Lack of warmth: It can sound impersonal or detached.
- Overused: Because it’s so common, it can come off as lazy or generic in certain contexts.
Synonyms for “Just So You Know”
- Just Wanted to Let You Know
- I Thought You Should Know
- Just a Heads Up
- I Wanted to Make You Aware
- Just To Keep You Informed
- Wanted to Share With You
- For Your Information
- Just To Let You Know
- In Case You Didn’t Know
- I Just Wanted to Give You a Quick Update
- Just Wanted to Point Out
- Thought You Might Like to Know
- Just Wanted to Keep You in the Loop
- I Thought You’d Appreciate Knowing
- I Wanted to Give You a Heads Up
- Just to Let You In on Something
- Just Sharing This Information With You
- Just So You’re Aware
- I Wanted to Make Sure You Knew
- Just Wanted to Fill You In
- I Thought You Might Want to Know
- For Your Reference
- Just Wanted to Keep You Posted
- Just Thought I’d Let You Know
- I Wanted to Bring This to Your Attention
- Just Wanted to Fill You In on This
- Wanted to Pass Along This Information
- Just Giving You a Quick Update
- Just Want to Keep You Informed
- Just Thought You Should Know
1. Just Wanted to Let You Know
Definition: A casual and friendly way to share information.
Meaning: Implies that you’re providing information for awareness, without urgency.
Detailed Explanation: This phrase is similar to “just so you know,” but it adds a slightly warmer tone by expressing that you wanted to make sure the person is informed.
Scenario Examples: “I just wanted to let you know that I’ll be out of town next week.”
Best Use: When you want to keep someone informed in a friendly, non-urgent manner.
Tone: Informal, considerate.
2. I Thought You Should Know
Definition: This phrase implies that the information may be of importance or relevance to the person.
Meaning: It suggests that the information shared could be important for the recipient to know.
Detailed Explanation: This alternative shows that you’ve considered the person’s need to know the information.
Scenario Examples: “I thought you should know that your meeting has been rescheduled.”
Best Use: When you want to highlight that the person may need to act on the information.
Tone: Caring, direct.
3. Just a Heads Up
Definition: A friendly and informal way to warn someone or give them advance notice about something.
Meaning: A simple way of preparing someone for upcoming events or changes.
Detailed Explanation: “Just a heads up” is often used when you want to notify someone of something they may need to be aware of soon.
Scenario Examples: “Just a heads up, the project deadline is approaching quickly.”
Best Use: When you want to give a gentle warning or reminder.
Tone: Casual, friendly.
4. I Wanted to Make You Aware
Definition: A slightly more formal alternative to “just so you know.”
Meaning: Implies that you are bringing something to their attention for their consideration.
Detailed Explanation: This phrasing is appropriate when you want to convey information with a tone of respect and thoughtfulness.
Scenario Examples: “I wanted to make you aware that your application has been approved.”
Best Use: When you want to sound respectful or polite.
Tone: Polite, respectful.
5. Just To Keep You Informed
Definition: A phrase used to share information without implying that a response is needed.
Meaning: It indicates that the purpose of sharing the information is purely for the other person’s awareness.
Detailed Explanation: Often used in more professional or neutral settings to ensure the other party knows what’s happening.
Scenario Examples: “Just to keep you informed, we have updated the project schedule.”
Best Use: In professional or work-related contexts where you need to update someone.
Tone: Neutral, formal.
6. Wanted to Share With You
Definition: A softer, more personal way to introduce information.
Meaning: Suggests that you have something you feel is worth sharing.
Detailed Explanation: This phrase implies that the information you’re sharing might be valuable or relevant to the recipient.
Scenario Examples: “I wanted to share with you the latest updates on the project.”
Best Use: When you want to make the conversation feel more personal and thoughtful.
Tone: Warm, friendly.
7. For Your Information
Definition: A straightforward way to inform someone about something.
Meaning: Implies that the information is meant to keep the person aware of something important.
Detailed Explanation: This phrase is neutral and often used in both professional and casual settings. It’s perfect when you want to make sure the other person has the details they need.
Scenario Examples: “For your information, I’ve already contacted the vendor.”
Best Use: When you need to convey factual or logistical details.
Tone: Neutral, clear.
8. Just To Let You Know
Definition: A warm, informal way to preface a piece of information.
Meaning: Implies that you’re passing on something for the person’s awareness.
Detailed Explanation: This is a very casual way of saying “just so you know,” and it’s ideal for use in personal conversations.
Scenario Examples: “Just to let you know, I’ll be running late for dinner.”
Best Use: In casual, everyday conversations when you want to give a quick update.
Tone: Casual, friendly.
9. In Case You Didn’t Know
Definition: A phrase used to gently provide information the other person might not be aware of.
Meaning: Implies that the information may be new to the listener but could be useful.
Detailed Explanation: This phrase can be a bit more casual or even playful depending on the context, but it still conveys helpfulness.
Scenario Examples: “In case you didn’t know, the meeting has been rescheduled to Thursday.”
Best Use: When you’re sharing information that may surprise or inform the person.
Tone: Casual, considerate.
10. I Just Wanted to Give You a Quick Update
Definition: A way to share recent developments without any sense of urgency.
Meaning: Acknowledges that you’re sharing a current update, but it’s not time-sensitive.
Detailed Explanation: This phrase works well in both casual and professional settings when you want to update someone on something minor.
Scenario Examples: “I just wanted to give you a quick update on the status of the proposal.”
Best Use: In professional settings when you need to give a status update.
Tone: Professional, neutral.
11. Just Wanted to Point Out
Definition: A gentle and subtle way to draw attention to something.
Meaning: Used to highlight something without being too direct or forceful.
Detailed Explanation: This phrase is useful when you want to offer information, but you don’t want to seem like you’re imposing or demanding a reaction.
Scenario Examples: “I just wanted to point out that the deadline for the report is next week.”
Best Use: When you want to emphasize something without being too blunt.
Tone: Gentle, considerate.
12. Thought You Might Like to Know
Definition: A considerate and friendly way to share information that might interest someone.
Meaning: Suggests that the information being shared could be of interest or relevance to the person.
Detailed Explanation: This alternative conveys a personal touch, suggesting that you care about the recipient’s preferences or needs.
Scenario Examples: “I thought you might like to know that we got the green light for the project.”
Best Use: When you believe the recipient will find the information interesting or helpful.
Tone: Friendly, caring.
13. Just Wanted to Keep You in the Loop
Definition: Used to ensure someone stays updated on a topic.
Meaning: Implies that you are providing them with relevant information to keep them informed.
Detailed Explanation: This phrase is often used in a professional context to let someone know they are part of the communication circle.
Scenario Examples: “I just wanted to keep you in the loop about the client meeting next week.”
Best Use: In professional settings where it’s important to maintain communication.
Tone: Neutral, professional.
14. I Thought You’d Appreciate Knowing
Definition: A thoughtful way to share information, implying that the recipient will value it.
Meaning: Implies that the information being shared has personal or practical value to the listener.
Detailed Explanation: This alternative shows consideration and thoughtfulness about the recipient’s needs or interests.
Scenario Examples: “I thought you’d appreciate knowing that we’ve hired a new team member.”
Best Use: When you want to share something positive or beneficial.
Tone: Warm, thoughtful.
15. I Wanted to Give You a Heads Up
Definition: A more proactive way to warn someone of something important.
Meaning: Used to alert someone about something they should be prepared for.
Detailed Explanation: This is a bit more urgent than other alternatives but still comes across as caring and considerate.
Scenario Examples: “I wanted to give you a heads up that the office will be closed tomorrow.”
Best Use: When you need to alert someone about an upcoming change or situation.
Tone: Proactive, respectful.
16. Just to Let You In on Something
Definition: A friendly, informal way to share information with someone, implying that they’re being given insider knowledge.
Meaning: Suggests that the information might be exclusive or important to know.
Detailed Explanation: This phrase works well when you want to create a sense of inclusion or sharing.
Scenario Examples: “Just to let you in on something, the event has been moved to next month.”
Best Use: When sharing news that makes the person feel involved or in the know.
Tone: Casual, inclusive.
17. Just Sharing This Information With You
Definition: A straightforward phrase used to convey information.
Meaning: Implies that you’re providing details for the recipient’s awareness without expecting a reaction.
Detailed Explanation: It’s neutral and simply offers the information without adding much emotion, making it ideal for professional or straightforward situations.
Scenario Examples: “Just sharing this information with you that the meeting is rescheduled.”
Best Use: In situations where you need to be clear and direct.
Tone: Neutral, clear.
18. Just So You’re Aware
Definition: Used to let someone know something they should keep in mind.
Meaning: Acknowledges that the information might affect the person or their actions.
Detailed Explanation: This phrase is a bit more formal than “just so you know” and is often used in professional settings to ensure awareness.
Scenario Examples: “Just so you’re aware, the deadline has been moved up to Friday.”
Best Use: When the recipient needs to act on the information or be prepared for a change.
Tone: Formal, informative.
19. I Wanted to Make Sure You Knew
Definition: A caring way to confirm that the recipient has received or is aware of something.
Meaning: Implies that you’re concerned about making sure they have the necessary information.
Detailed Explanation: This phrase is thoughtful and shows that you’re paying attention to the other person’s need for the information.
Scenario Examples: “I wanted to make sure you knew that I completed the task.”
Best Use: When you want to ensure the person is fully informed.
Tone: Thoughtful, caring.
20. Just Wanted to Fill You In
Definition: A casual way to provide someone with updates or information.
Meaning: Implies that you are providing a summary of important details.
Detailed Explanation: This phrase is often used when you’re giving someone an update after being away or when the person hasn’t had all the details.
Scenario Examples: “Just wanted to fill you in on the latest developments with the project.”
Best Use: When you’re giving a quick overview or update.
Tone: Casual, informal.
21. I Thought You Might Want to Know
Definition: A gentle way to offer information, suggesting that it may be of interest or importance.
Meaning: Implies that you’re offering the information because it could be useful or relevant to the recipient.
Detailed Explanation: This alternative conveys thoughtfulness, suggesting that you considered whether the information might be helpful to the listener.
Scenario Examples: “I thought you might want to know that the event time has changed.”
Best Use: When you believe the information will be useful to the recipient.
Tone: Considerate, warm.
22. For Your Reference
Definition: A formal way to provide information that may be used later.
Meaning: This phrase is often used to suggest that the information is available for future reference.
Detailed Explanation: Typically used in professional or formal settings, it can be a great alternative to “just so you know” when you want to keep someone informed without creating a sense of urgency.
Scenario Examples: “For your reference, here is the updated schedule for the team.”
Best Use: In business or academic contexts when providing reference material.
Tone: Professional, formal.
23. Just Wanted to Keep You Posted
Definition: A phrase used to keep someone informed about ongoing developments.
Meaning: Suggests that you’re giving the recipient regular updates or maintaining communication.
Detailed Explanation: This phrase is casual and works well in situations where updates are ongoing or when you’re giving a quick status update.
Scenario Examples: “Just wanted to keep you posted about the progress of the meeting.”
Best Use: When you need to share updates over time or ensure someone is in the loop.
Tone: Casual, friendly.
24. Just Thought I’d Let You Know
Definition: A slightly informal way to share something for awareness.
Meaning: Similar to “just so you know,” but a bit more relaxed.
Detailed Explanation: This is a relaxed and friendly alternative that keeps the conversation light and informative.
Scenario Examples: “Just thought I’d let you know the event has been rescheduled to next week.”
Best Use: When you want to keep the tone casual but still informative.
Tone: Relaxed, informal.
25. I Wanted to Bring This to Your Attention
Definition: A formal way to present important information.
Meaning: Implies that the information requires some level of focus or consideration from the recipient.
Detailed Explanation: This phrase is often used in professional settings to address matters that require the recipient’s attention.
Scenario Examples: “I wanted to bring this to your attention regarding the upcoming audit.”
Best Use: When you need to present something important in a business setting.
Tone: Formal, professional.
26. Just Wanted to Fill You In on This
Definition: A friendly, conversational way to give someone the latest news or updates.
Meaning: This is a casual alternative that works well in personal or informal settings.
Detailed Explanation: This phrase works well when you’re offering someone insight into something they may not be fully aware of.
Scenario Examples: “Just wanted to fill you in on what happened during today’s meeting.”
Best Use: When you need to update someone informally.
Tone: Casual, friendly.
27. Wanted to Pass Along This Information
Definition: A formal and polite way to convey information.
Meaning: This phrase suggests that you’re sharing something that the person may find useful.
Detailed Explanation: This phrase works well when you’re passing on something you think is worth noting or that requires follow-up.
Scenario Examples: “I wanted to pass along this information about the upcoming project deadline.”
Best Use: When you’re relaying information in a professional context.
Tone: Professional, polite.
28. Just Giving You a Quick Update
Definition: A short, simple way to provide someone with the latest information.
Meaning: This suggests that the update is brief but still important.
Detailed Explanation: Often used in professional or informal settings when you want to provide a quick summary or status report.
Scenario Examples: “Just giving you a quick update on the marketing campaign progress.”
Best Use: When you need to convey information succinctly.
Tone: Brief, to the point.
29. Just Want to Keep You Informed
Definition: A straightforward way to make sure the recipient knows something important.
Meaning: This phrase is used to ensure the recipient has the latest information for decision-making or awareness.
Detailed Explanation: It’s typically neutral, making it ideal for both formal and casual settings.
Scenario Examples: “I just want to keep you informed about the changes to the schedule.”
Best Use: When it’s essential to provide updates or maintain open communication.
Tone: Neutral, direct.
30. Just Thought You Should Know
Definition: A friendly way to provide someone with important or useful information.
Meaning: It implies that the information being shared may be of relevance or significance.
Detailed Explanation: This phrase can be used for both casual and semi-formal situations, offering a balance between care and directness.
Scenario Examples: “Just thought you should know that the package has arrived.”
Best Use: When the information being shared is important but doesn’t need urgent action.
Tone: Casual, considerate.
Conclusion
In this article, we’ve explored 30 thoughtful alternatives to saying “just so you know.” Whether you’re sharing important details with a friend, colleague, or family member, the right words can make a world of difference in how your message is received. By using more considerate alternatives, you can make sure that your communication feels warm, meaningful, and personal.
Lexy Summer is a talented writer with a deep passion for the art of language and storytelling. With a background in editing and content creation, Lexy has honed her skills in crafting clear, engaging, and grammatically flawless writing.
