Finding the right words to express yourself can truly transform the tone of your message. Whether you’re writing a professional email, drafting an empathetic note, or simply explaining something to a friend, the way you phrase things can make all the difference.
“Instead of always saying “in the text it states,” you can use these 20 alternative phrases to express the same idea with a bit more warmth, care, or clarity. These alternatives are designed to make your communication feel more personal, thoughtful, and considerate.”
What Does “In the Text It States” Mean?
When we say “in the text it states,” we are referring to information provided within a written document or message. It’s a formal way of indicating that something is written or mentioned in a specific text or source. This phrase is commonly used in academic, professional, or legal contexts, but can sound somewhat dry or impersonal. By choosing different ways to express this, you can make your writing feel more engaging and accessible.
Is It Professional/Polite to Say “In the Text It States”?
While the phrase “in the text it states” is professional and polite, it can come across as overly formal or rigid depending on the context. In casual or conversational writing, it may sound too stiff. In professional settings, however, it is a clear and straightforward way to convey information. The key is to assess the tone of your audience and the type of communication you’re engaging in.
Advantage or Disadvantage?
One of the advantages of saying “in the text it states” is that it maintains a neutral, factual tone, which is often preferred in academic or business writing. The disadvantage is that it can sometimes feel impersonal, which might be inappropriate if you’re trying to create a connection or show empathy. Using more engaging alternatives can help you better tailor your communication to your audience.
Synonyms for In the Text It States
- The Text Mentions
- As Noted in the Text
- The Document States
- The Text Indicates
- As Described in the Text
- As Mentioned Earlier in the Text
- The Source States
- According to the Text
- As Outlined in the Text
- As Revealed in the Text
- The Writing Says
- It’s Stated in the Text
- As Found in the Text
- As Highlighted in the Text
- The Content Suggests
- The Text Clarifies
- The Passage States
- According to the Document
- As Explained in the Text
- The Author Points Out
1. “The Text Mentions”
Meaning: Referring to something mentioned or stated in the text.
Definition: The phrase implies that the information is found somewhere in the document.
Detailed Explanation: This alternative is a bit more casual and less formal than “in the text it states.” It works well when you want to acknowledge information but don’t want to make it sound too rigid.
Scenario Example: “The text mentions the importance of balancing work and personal life.”
Best Use: This can be used in both formal and informal settings when discussing information.
Tone: Neutral, informal.
2. “As Noted in the Text”
Meaning: Indicating something that has already been written or pointed out.
Definition: A subtle and respectful way to refer to previously provided information in the text.
Detailed Explanation: This phrase is often used to gently remind the reader of something that’s already been addressed. It’s polite and doesn’t sound overly direct.
Scenario Example: “As noted in the text, maintaining consistency is key for success.”
Best Use: Ideal in both professional and academic writing when you want to gently reference information.
Tone: Polite, neutral.
3. “The Document States”
Meaning: Referring to the content in a document.
Definition: A straightforward alternative to refer to the content provided within a document or written material.
Detailed Explanation: This phrase is direct and easy to understand, perfect for conveying factual information without being overly formal.
Scenario Example: “The document states that all employees must attend the meeting.”
Best Use: Excellent in professional and corporate environments.
Tone: Neutral, formal.
4. “The Text Indicates”
Meaning: Suggesting or pointing out something in the text.
Definition: This alternative implies that the text shows or points toward certain information.
Detailed Explanation: “Indicates” offers a softer and more indirect way of pointing to information in the text, suitable for situations where a more considerate tone is needed.
Scenario Example: “The text indicates a clear link between diet and health.”
Best Use: Good in both academic and professional writing when a softer tone is preferred.
Tone: Neutral, thoughtful.
5. “As Described in the Text”
Meaning: Referring to something described in the content.
Definition: This phrase refers to detailed descriptions or explanations provided within a text.
Detailed Explanation: It’s a great alternative when referring to more specific or thorough explanations in the text.
Scenario Example: “As described in the text, the process can take several weeks to complete.”
Best Use: Works well when referring to processes or detailed information.
Tone: Neutral, formal.
6. “As Mentioned Earlier in the Text”
Meaning: Referring back to something mentioned previously.
Definition: A slightly more personal way of pointing to earlier parts of a text.
Detailed Explanation: It makes the communication feel more conversational, reminding the reader of what’s already been said without being abrupt.
Scenario Example: “As mentioned earlier in the text, this proposal outlines our key objectives for the year.”
Best Use: Great for referencing earlier points in a document or conversation.
Tone: Casual, neutral.
7. “The Source States”
Meaning: Referring to a source of information.
Definition: This phrase is often used to indicate that a specific source or document contains the information being discussed.
Detailed Explanation: This alternative can be used when referencing formal sources, such as books, reports, or research papers.
Scenario Example: “The source states that regular exercise improves mental health.”
Best Use: Perfect for academic or research-oriented writing.
Tone: Formal, authoritative.
8. “According to the Text”
Meaning: Referring to something stated by the text.
Definition: A classic way to cite what’s been written or said in a document.
Detailed Explanation: This is one of the most common ways to introduce information provided in a text, making it sound factual and objective.
Scenario Example: “According to the text, students must submit their assignments by Friday.”
Best Use: Commonly used in formal and academic writing.
Tone: Neutral, professional.
9. “As Outlined in the Text”
Meaning: Indicating something that has been summarized or laid out in the text.
Definition: Referring to the organized way in which information has been presented.
Detailed Explanation: This phrase is great for highlighting organized or structured content in a document.
Scenario Example: “As outlined in the text, the company will launch a new product line next year.”
Best Use: Ideal for professional or corporate settings where detailed plans are discussed.
Tone: Formal, clear.
10. “As Revealed in the Text”
Meaning: Indicating something that has been disclosed or shown in the text.
Definition: This phrase is a little more dramatic, implying that the text offers new or important information.
Detailed Explanation: “Revealed” adds a sense of importance or discovery, making it more engaging than the standard alternatives.
Scenario Example: “As revealed in the text, this year’s profits are higher than expected.”
Best Use: Great when emphasizing a surprising or important point in a document.
Tone: Engaging, slightly dramatic.
11. “The Writing Says”
Meaning: Referring to the exact words used in a written text.
Definition: A more informal alternative to stating something found in a text, implying the information is directly written down.
Detailed Explanation: This phrase is a bit more relaxed and can be used in conversational settings.
Scenario Example: “The writing says that each member is responsible for their own equipment.”
Best Use: Casual or conversational writing.
Tone: Informal, casual.
Read More: Other Ways to Say “With That Being Said” (With Examples)
12. “It’s Stated in the Text”
Meaning: Referring to something specifically written in the text.
Definition: A more formal, direct way of citing a specific written statement.
Detailed Explanation: It’s a simple and clear way to convey the message that something is written within a text, often used in academic writing.
Scenario Example: “It’s stated in the text that the policy applies to all departments.”
Best Use: Ideal for formal or academic writing.
Tone: Neutral, formal.
13. “As Found in the Text”
Meaning: Referring to something that can be located within a text.
Definition: A neutral way of referencing specific content in a document.
Detailed Explanation: This alternative is useful when you want to draw attention to a part of the text that may require further inspection or consideration.
Scenario Example: “As found in the text, the benefits of the new policy are substantial.”
Best Use: Useful in both academic and professional settings when highlighting particular information.
Tone: Neutral, informative.
14. “As Highlighted in the Text”
Meaning: Pointing out something that has been emphasized or made more prominent in the text.
Definition: This phrase suggests that the information is not only present but also specifically highlighted or given special attention.
Detailed Explanation: This is a great alternative when referring to points in a document that have been emphasized either through formatting or through the content itself.
Scenario Example: “As highlighted in the text, customer satisfaction plays a key role in our strategy.”
Best Use: Ideal for when you want to emphasize a critical point that has been made clear in the text.
Tone: Formal, clear.
15. “The Content Suggests”
Meaning: Offering an indirect way of referring to information provided in the text.
Definition: “Suggests” indicates a softer, more nuanced way of presenting the information found in the document.
Detailed Explanation: This is a good choice when you want to make a statement sound less absolute, leaving room for interpretation or opinion.
Scenario Example: “The content suggests that the market will see growth over the next year.”
Best Use: Suitable for situations where the information is not entirely definitive.
Tone: Neutral, polite.
16. “The Text Clarifies”
Meaning: Referring to something made clearer or easier to understand in the text.
Definition: This phrase is used to indicate that the text provides an explanation or makes something more evident.
Detailed Explanation: It is a helpful phrase when the text aims to clear up any confusion or ambiguity.
Scenario Example: “The text clarifies the steps required to complete the task.”
Best Use: Effective when explaining complex or unclear points.
Tone: Neutral, helpful.
17. “The Passage States”
Meaning: Referring to a specific section or part of the text.
Definition: This alternative focuses on a specific segment of a document, such as a passage or paragraph.
Detailed Explanation: When referencing a particular portion of a document, “passage” adds specificity, making it clear that the information can be found within that segment.
Scenario Example: “The passage states that the law will take effect next year.”
Best Use: Best used when you want to refer to a specific excerpt or section.
Tone: Formal, specific.
18. “According to the Document”
Meaning: Citing information directly from a written document.
Definition: A more formal way to reference the contents of a document, often used in professional or legal contexts.
Detailed Explanation: This phrase is commonly used when referring to a formal document, such as a report or contract.
Scenario Example: “According to the document, all expenses must be submitted by the 15th of the month.”
Best Use: Ideal for referencing official or formal documents.
Tone: Formal, professional.
19. “As Explained in the Text”
Meaning: Referring to a detailed explanation found in the text.
Definition: This suggests that the text has provided a thorough or clear explanation of something.
Detailed Explanation: This is a great alternative when you want to reference information that has been clearly elaborated upon in the document.
Scenario Example: “As explained in the text, the process requires several key stages.”
Best Use: Suitable for academic, instructional, or professional settings where explanations are important.
Tone: Formal, explanatory.
20. “The Author Points Out”
Meaning: Referring to something the author has specifically noted or mentioned.
Definition: A more personalized way of attributing information to the writer of the text.
Detailed Explanation: This phrase adds a bit of personality and can make the reference feel more conversational, as if acknowledging the author’s perspective.
Scenario Example: “The author points out that teamwork is essential to success.”
Best Use: Ideal for referring to opinions, insights, or arguments made by the author of a piece.
Tone: Slightly informal, personalized.
Conclusion
Choosing the right words is crucial to effective communication. By using these 20 alternatives to “in the text it states,” you can better express yourself with warmth, care, and clarity. These phrases will help you adjust the tone of your message, making it more personal, polite, or formal depending on your needs.
Theo Jay is a skilled writer and editor with a passion for perfecting the written word. With a strong background in both creative and technical writing, Theo brings a unique approach to grammar and language, blending precision with creativity.
