30 Other Ways to Say "For Your Reference" (With Examples)

Finding the right words when communicating through email can make a big difference in how your message is received. Whether you want to come across as professional, warm, or thoughtful, the choice of phrasing matters.

Instead of using “For your reference” in every email, it’s helpful to know some alternative phrases that can convey the same meaning but with a slightly different tone or nuance. This can make your message feel more personal, engaging, and respectful of the recipient’s time.

What Does “For Your Reference” Mean?

“For your reference” is a common phrase used in emails or letters to indicate that information is being shared for the recipient’s benefit or as a point of information. It’s typically used when you want to provide someone with details that they may find useful, without expecting immediate action or a response.

Is It Professional/Polite to Say “For Your Reference”?

Yes, “For your reference” is generally considered professional and polite. However, in some cases, it can come off as slightly impersonal or distant, depending on the context. If you’re looking to add a bit more warmth or friendliness to your communication, it may be helpful to consider alternatives.

Advantage and Disadvantage of Using Alternatives to “For Your Reference”

Advantage:

Variety of Tone: Each alternative provides the opportunity to adjust the tone, whether more formal or informal.
Personalization: These alternatives can help you communicate in a more thoughtful, empathetic way.
Clarity: Some alternatives, such as “For Your Awareness,” may provide a clearer context for the recipient.

Disadvantage:

Overuse of Alternatives: Overusing these alternatives can sometimes make your writing sound overly complicated.
Tone Misinterpretation: Choosing the wrong alternative might unintentionally change the tone of your message, making it sound too casual or distant.

Full List of Alternatives:

For Your Information
Just So You Know
As a Reminder
For Your Awareness
As a Point of Reference
In Case It’s Helpful
For Your Consideration
For Your Convenience
As a Courtesy
For Your Records
For Your Knowledge
Just to Inform You
In Case You Need It
For Your Understanding
To Keep You Informed
As a Quick Reference
For Your Review
For Your Attention
Just a Heads Up
Please Be Advised
For Clarity
To Provide Insight
For Future Reference
To Help You Out
As an Update
For Your Benefit
For Your Verification
To Assist You
In Your Interest
For Your Guidance

1. “For Your Information”

Meaning/Definition: This phrase conveys the same idea as “For your reference,” indicating the provided information is simply for the recipient’s awareness.
Detailed Explanation: Use this phrase when sharing facts, updates, or resources without expecting a response.
Scenario Example: “For your information, the meeting has been rescheduled to next Monday.”
Best Use: When you want to share news or details with the person, but no action is required.
Tone: Neutral, informative

2. “Just So You Know”

Meaning/Definition: A casual, friendly way to provide someone with useful information.
Detailed Explanation: Use this when you want to offer information that might help the recipient, but in a more laid-back, conversational manner.
Scenario Example: “Just so you know, we’ve updated the project timeline.”
Best Use: For informal emails, where a warmer, friendlier tone is preferred.
Tone: Casual, approachable

3. “As a Reminder”

Meaning/Definition: This phrase is useful when you’re revisiting information the recipient has previously received.
Detailed Explanation: Use it when providing a piece of information that the recipient may need to keep in mind or review again.
Scenario Example: “As a reminder, the deadline for submitting reports is tomorrow.”
Best Use: When reiterating important information that might have been overlooked.
Tone: Polite, helpful

4. “For Your Awareness”

Meaning/Definition: Similar to “For your reference,” this phrase indicates the recipient should be aware of the provided information.
Detailed Explanation: Ideal for formal settings, this phrase emphasizes that the information is being shared for the recipient’s knowledge rather than requiring a response.
Scenario Example: “For your awareness, the office will be closed for the holiday.”
Best Use: In formal or professional emails when providing factual information.
Tone: Professional, neutral

5. “As a Point of Reference”

Meaning/Definition: This phrase suggests that the information being shared serves as a benchmark or standard for future discussions.
Detailed Explanation: It’s often used when providing a document or detail that will help the recipient in making decisions or understanding context.
Scenario Example: “I’ve attached the previous meeting notes as a point of reference for our discussion.”
Best Use: When providing a helpful resource that adds context to an ongoing conversation.
Tone: Neutral, formal

6. “In Case It’s Helpful”

Meaning/Definition: A soft, considerate way to share information that may be useful, without insisting it’s important.
Detailed Explanation: This phrase is often used to suggest that the recipient may or may not need the information, but it could be valuable to them.
Scenario Example: “In case it’s helpful, here’s the link to the latest project update.”
Best Use: When offering information that might be useful but is not critical.
Tone: Casual, polite

7. “For Your Consideration”

Meaning/Definition: Used to present information that may require some thought or action on the recipient’s part.
Detailed Explanation: It’s a slightly more formal alternative when sharing information that you want the recipient to reflect on or act upon.
Scenario Example: “For your consideration, I’ve attached the proposal for the upcoming project.”
Best Use: In professional settings where you want the recipient to think over the provided details.
Tone: Professional, respectful

8. “For Your Convenience”

Meaning/Definition: This phrase suggests that the provided information is intended to make something easier for the recipient.
Detailed Explanation: It’s commonly used when you’re offering resources or materials that will make the recipient’s task easier or more efficient.
Scenario Example: “I’ve included the links to the relevant documents for your convenience.”
Best Use: When providing tools, documents, or details that simplify someone’s work.
Tone: Helpful, polite

9. “As a Courtesy”

Meaning/Definition: A formal way of offering information as a gesture of kindness or respect.
Detailed Explanation: This phrase implies that the information is being provided not because it’s required, but as a thoughtful act.
Scenario Example: “As a courtesy, I’ve provided the updated schedule for your review.”
Best Use: In formal or professional correspondence, when you want to show respect.
Tone: Formal, courteous

10. “For Your Records”

Meaning/Definition: Used when sharing information that the recipient might want to keep or refer to later.
Detailed Explanation: Ideal when sending documents, notes, or anything the recipient may need to store for future reference.
Scenario Example: “I’ve attached the invoice for your records.”
Best Use: When sending documents or details that need to be kept for future use.
Tone: Neutral, formal

11. “For Your Knowledge”

Meaning/Definition: This phrase is often used to inform someone of details that might be helpful for them to know, even if no immediate action is needed.
Detailed Explanation: It’s similar to “For your information” but can be slightly more formal. It’s used when you want the recipient to simply be aware of something.
Scenario Example: “For your knowledge, the company will be launching a new product line next month.”
Best Use: Ideal for formal emails where you want to keep the recipient in the loop without requiring them to take any action.
Tone: Formal, informative

12. “Just to Inform You”

Meaning/Definition: This phrase is used to simply convey information to the recipient, implying that the message is being sent for their awareness.
Detailed Explanation: Use this when the primary goal is to communicate facts or updates that the recipient should know about.
Scenario Example: “Just to inform you, the deadline for the project has been extended.”
Best Use: When you need to pass on important but non-urgent information.
Tone: Neutral, polite

13. “In Case You Need It”

Meaning/Definition: This phrase suggests that the information is being shared as a precautionary measure, in case it becomes relevant to the recipient in the future.
Detailed Explanation: Use this when providing resources, tools, or details that the recipient may not need immediately but could benefit from later.
Scenario Example: “In case you need it, here is the contact information for our IT support team.”
Best Use: When you’re offering something that could be useful, but the recipient may not require it right now.
Tone: Casual, considerate

14. “For Your Understanding”

Meaning/Definition: This phrase is used to indicate that the information being shared is to help the recipient grasp a situation or context more clearly.
Detailed Explanation: It’s useful when sharing detailed explanations or providing background information that will clarify something.
Scenario Example: “For your understanding, I’ve outlined the details of the meeting in the attached report.”
Best Use: When providing background details to ensure that the recipient has a full understanding of the context.
Tone: Clarifying, formal

15. “To Keep You Informed”

Meaning/Definition: A phrase used to assure the recipient that the information is being provided to ensure they are up-to-date.
Detailed Explanation: Ideal for ongoing updates, this phrase implies that the recipient is being kept in the loop on matters that may affect them.
Scenario Example: “To keep you informed, we’ve updated our office hours for the holiday season.”
Best Use: When sending updates that are part of a continuous communication effort.
Tone: Professional, considerate

16. “As a Quick Reference”

Meaning/Definition: A phrase that introduces information that will be useful for quick access or review.
Detailed Explanation: This alternative is helpful when you want the recipient to be able to refer back to something easily.
Scenario Example: “As a quick reference, here’s a summary of the project milestones.”
Best Use: When sharing something that will likely be referred to repeatedly.
Tone: Practical, neutral

17. “For Your Review”

Meaning/Definition: Indicates that the information is being shared for the recipient to examine or consider.
Detailed Explanation: This phrase is often used when you want the recipient to look over something, often with the expectation of feedback or approval.
Scenario Example: “For your review, I’ve attached the draft of the proposal for the new project.”
Best Use: When you need someone to look over or evaluate something.
Tone: Formal, respectful

18. “For Your Attention”

Meaning/Definition: This phrase highlights that the information being shared requires the recipient’s notice or focus.
Detailed Explanation: It’s often used when you want the recipient to actively pay attention to a piece of information, often because it’s important or urgent.
Scenario Example: “For your attention, the attached report includes critical updates regarding the budget.”
Best Use: When the information is important and should not be overlooked.
Tone: Formal, alert

19. “Just a Heads Up”

Meaning/Definition: A casual, informal phrase used to give someone early notice or a warning about something that may happen.
Detailed Explanation: Use this phrase when you want to give the recipient a friendly notice or a quick update.
Scenario Example: “Just a heads up, the team meeting has been rescheduled to 3 PM.”
Best Use: When offering informal or preliminary information that is useful to the recipient.
Tone: Casual, friendly

20. “Please Be Advised”

Meaning/Definition: A formal way to provide information, usually used to inform the recipient about something important or requiring their attention.
Detailed Explanation: It’s a polite and respectful way of directing someone’s attention to an important piece of information.
Scenario Example: “Please be advised that the office will be closed next Friday for maintenance.”
Best Use: When conveying critical information in a formal setting.
Tone: Formal, direct

21. “For Clarity”

Meaning/Definition: This phrase is used when you’re offering information to clear up confusion or make a point more understandable.
Detailed Explanation: Ideal when you want to provide further explanation to ensure that everything is understood clearly by the recipient.
Scenario Example: “For clarity, I’ve attached a breakdown of the budget for the upcoming quarter.”
Best Use: When you’re offering extra details to avoid misunderstandings or confusion.
Tone: Formal, explanatory

22. “To Provide Insight”

Meaning/Definition: This alternative indicates that the information shared is intended to offer a deeper understanding or perspective on something.
Detailed Explanation: Use this phrase when you want to share information that adds value or provides a unique perspective.
Scenario Example: “To provide insight into our strategy, I’ve outlined the key objectives for this year.”
Best Use: When sharing analytical or strategic information that may require deeper thought.
Tone: Professional, thoughtful

23. “For Future Reference”

Meaning/Definition: This phrase suggests that the information being shared may be useful for the recipient at a later time.
Detailed Explanation: It’s used when sharing something that the recipient might need to refer back to in the future, even if it’s not needed immediately.
Scenario Example: “For future reference, here is the link to our company’s employee handbook.”
Best Use: When providing information that will be relevant at a later date.
Tone: Neutral, polite

24. “To Help You Out”

Meaning/Definition: A friendly, helpful way of offering information that might assist the recipient in accomplishing something.
Detailed Explanation: Use this phrase when you want to make it clear that you’re offering the information to support the recipient.
Scenario Example: “To help you out, I’ve attached a few resources on the project management process.”
Best Use: When you want to offer assistance in a casual or friendly manner.
Tone: Casual, supportive

25. “As an Update”

Meaning/Definition: This phrase is used to indicate that the information is being provided to give the recipient the latest news or developments on a matter.
Detailed Explanation: It’s often used when sharing recent developments that may affect the recipient.
Scenario Example: “As an update, the vendor has confirmed the new delivery date.”
Best Use: When informing the recipient of the latest changes or status of something.
Tone: Informative, neutral

26. “For Your Benefit”

Meaning/Definition: This phrase implies that the information is being shared to improve the recipient’s situation or help them in some way.
Detailed Explanation: Use it when you want to emphasize that the information is being shared with the recipient’s advantage in mind.
Scenario Example: “For your benefit, I’ve attached some resources that will help you complete the task efficiently.”
Best Use: When providing helpful information or resources that will be directly beneficial to the recipient.
Tone: Considerate, helpful

27. “For Your Verification”

Meaning/Definition: This phrase indicates that the information is being shared to confirm something or verify details with the recipient.
Detailed Explanation: It’s often used when you need the recipient to check the accuracy of certain information or confirm that everything is correct.
Scenario Example: “For your verification, I’ve attached the document containing the meeting minutes.”
Best Use: When asking the recipient to confirm or verify something.
Tone: Formal, factual

28. “To Assist You”

Meaning/Definition: This phrase conveys that the information being provided is to help the recipient in some way.
Detailed Explanation: Use this phrase when offering something that will make the recipient’s tasks easier or help them solve a problem.
Scenario Example: “To assist you, I’ve included the contact information for customer support.”
Best Use: When providing resources or support that directly assists the recipient.
Tone: Helpful, polite

29. “In Your Interest”

Meaning/Definition: This phrase is used when the information being shared is intended to benefit or align with the recipient’s best interests.
Detailed Explanation: Use this when sharing information that may not be immediately necessary, but will be beneficial for the recipient in the long term.
Scenario Example: “In your interest, I’ve attached some relevant market research that could support your project.”
Best Use: When providing valuable information that could influence the recipient’s future decisions.
Tone: Formal, considerate

30. “For Your Guidance”

Meaning/Definition: This phrase is used to indicate that the information being provided is to guide or help the recipient make informed decisions.
Detailed Explanation: Use it when sharing information or advice to help the recipient in their decision-making process or actions.
Scenario Example: “For your guidance, I’ve summarized the options available for the project timeline.”
Best Use: When offering information to aid the recipient in making informed choices or understanding a process.
Tone: Formal, advisory

Conclusion

As you can see, there are many alternatives to the phrase “For your reference” that can help convey your message with warmth, care, and clarity. Each alternative has its own nuance, allowing you to tailor your communication based on the context and recipient. Whether you’re offering information, giving a reminder, or providing support, choosing the right phrase ensures that your message comes across as thoughtful and appropriate.

By using these alternatives, you not only improve the tone of your emails but also make your communication more empathetic and effective. You can maintain professionalism while also adding a touch of consideration to your correspondence.

Lexy Summer

Lexy Summer is a talented writer with a deep passion for the art of language and storytelling. With a background in editing and content creation, Lexy has honed her skills in crafting clear, engaging, and grammatically flawless writing.

30 Other Ways to Say “For Your Reference” (With Examples)